Southern Illinois University Edwardsville Hiring for Office Support Associate () at SIU Edwardsville Main Campus Full Time

Position Title:Office Support Associate (15999) Occupational Area:04 Department:840441 – Career Development Center Job Posting Description:

Illinois Residency Requirement: This position requires current Illinois residency to apply.

The Career Development Center (CDC) is a centralized career services office serving SIUE students and alumni. The CDC helps students make the most of their education and prepare for a successful career. We offer a variety of services and resources designed to help students explore their options, discover their interests and get the experience they need to be successful after graduation.

The Career Development Center is excited to announce the opening for an Office Support Associate to play a key role in the ongoing success of our students and alumni.

The Office Support Associate serves as the primary receptionist for the Career Development Center by greeting office visitors, answering telephone calls, answering general departmental questions, responding to departmental email account inquiries, making appointments and resolving scheduling conflicts.

This position also serves as primary clerical support for Employer Relations through data entry of Career Fair registrations, processing payments, managing interview schedules, employer events, job postings, and correspondence and technical assistance for employers and students.

The Office Support Associate also serves as primary clerical support for the Co-op/Internship Program managing job postings, data entry of Experiential Learning records, database maintenance, resume referrals, correspondence and technical assistance for employers and students.

Other duties may be assigned based on the needs and goals of the unit. The Office Support Associate is a highly visible role within the Career Development Center. Employee will work with all levels of administration, faculty, staff and visitors, as well as our student population, and will be expected to provide professional and courteous customer service to all guests. Applicants must be able to work successfully with diverse populations.

Benefits Package

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including:

*Medical, dental and vision insurance; *University tuition waivers (full-time receive 100% waiver of tuition)
*Life insurance;
*SURS retirement plan;
*Supplemental retirement savings plans;
*Paid vacation and sick leave accrual;
*Generous holiday schedule/paid holidays;
*WorkLife programs;
*Employee Assistance Program (mental health and wellness);
*Employee discounts (local and national retailers);
*Flexible Spending Account Program;
For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

How to Apply!

***Civil Service positions do not require an exam unless stated otherwise***

Below the description, click “Apply for Position”. If you have not applied with a role with us previously, please register for a Hire Touch account. Complete the forms that are attached to the position. Refresh browser if documents do not load.

Civil Service Application Tips:

-In order to qualify for the role, it is important that your complete and detailed employment history is included on the Civil Service application. Please be detailed in “Specific Duties Performed” Example: Instead of listing “general office duties”, state specific equipment used, tasks performed, software, etc.

-Many of our positions can use your education and courses as experience, please upload all of your transcripts (can be unofficial). You can always log back in and upload before the job closes.

-If you are unsure of what the minimum qualifications mean; you can review them on the State Universities Civil Service System at https://sucss.illinois.gov/pages/classspec/default.aspx – If you need clarification on which classification, please reach out to Human Resources at 618-650-2190

-Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application.

For more on our Statement of Diversity, visit SIUE Mission, Goals and Plans

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. Each member of the University is responsible for contributing to such a campus environment. SIUE is a state university – benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check and/or drug screening prior to an offer of employment. Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities. In compliance with the ADA Amendments Acts (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Southern Illinois University Edwardsville, please call 618-650-2190 or email [email protected]. Minimum Acceptable Qualifications:

1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below:

A.) College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

-30 semester hours equals one (1) year (12 months)

-Associate’s Degree (60 semester hours) equals eighteen months (18 months)

B.) Work experience performing office/clerical activities, including the use of computer systems.

FLSA Exemption Status:Non-Exempt Posting Salary:$27,496.83 annually Location:SIU Edwardsville Main Campus Work Week:M-F Shift Hours:8:00 am-4:30 pm; occasional evening hours may be needed Posting Start Date:10/12/2023 Posting End Date:10/26/2023