South Washington County Schools, ISD Hiring for LTS – Office Coordinator-Elementary at Valley Crossing Elementary School at Cottage Grove, MN  Full Time

POSITION SUMMARY:

This position provides coordination in the overall operation of the school office to provide support to the principal, students, building staff, parents/guardians, and district staff in matters pertaining to the established procedures for the education of the students within each building.

PRIMARY JOB FUNCTIONS:
General Office Functions

1. Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
2. Provide clerical support, which may include:
   1. Calendar and schedule maintenance for supervisor
   2. Correspondence/flyer distribution
   3. Data entry
   4. Copying
   5. Infinite Campus support
   6. Filing
   7. Composing correspondence and spreadsheets using Word, Excel and Outlook
3. Maintain confidentiality and data privacy for employees and students.
4. Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
5. Other duties as assigned.

Department Specific Job Functions

1. Order and maintain office, department and classroom supplies.
2. Assist with student scheduling including Kindergarten, sections, enrollment and withdrawal
3. Coordinate substitutes for building by utilizing the substitute calling system and distributing keys, badges, lesson plans and payroll vouchers.
4. Assist the health office by providing coverage during lunch and breaks, assist during busy times, administer medications and provide minor first aid.
5. Provide coverage for essential parts of other clerical positions that need to be maintained over holidays and summer break.
6. Collect, verify, code and obtain approval for payroll vouchers and submit to Human Resources/Payroll.
7. Coordinate key distribution in the building and maintain accurate records.
8. Operate and maintain automated phone-calling system.
9. Update pages on school’s newsletter, as necessary
10. Update announcements and other information using multiple methods
11. Maintain all building fund accounts, prepare reports for auditing purposes, prepare purchase orders, collect fees and records, distribute all supplies and equipment, and communicate with finance department.
12. Assist with standardized testing distribution process.
13. Collect and maintain student information in accordance with district and state requirements.
14. Communicate regularly with parents and staff.
15. Process all student changes for the building under the direction of the principal.
16. Initiate postings, PAFs (Personnel Action Form), and various Human Resources forms, as directed by Principal.
17. Provide general work direction for office staff.

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):