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South Puget Sound Community College Hiring for Program Specialist – Transition Studies at Olympia Main Campus, WA, WA Full Time
Job Details
Our Opportunity Communicate and collaborate with the Assessment Center and Transition Studies staff to ensure barrier free implementation of NRS approved student appraisals and testing Organize and coordinate with college staff and faculty to ensure NRS pre/post assessments of all eligible students are completed, documented, and reported in accordance with state and federal policies Set up assessment schedule coordinating with instructors, Assessment Center, and other impacted stakeholders Write testing policies and procedures and Train staff in testing policies and procedures, ensuring instructors have appropriate NRS approved certifications Facilitate in person and remote testing Train staff and faculty in assessment policies and procedures as needed Ensure compliance with federal and state mandated NRS assessment procedures Make enrollment eligibility changes to facilitate course enrollment Prepare narrative and/or statistical reports regarding program performance toward program, college, state and federal performance measures Stay updated on NRS approved testing and associated database applications Act as the NRS approved testing Cadre leader and participate/facilitate meetings and trainings, ensuring assessment certifications for instructors/proctors are current Provide post assessment reports for students, instructors, and classes as needed Ensure all assessment data and documentation are secure Manage and administer digital instructional tools Maintain and administer the High School+ portlet Coordinate and participate in student intake processes including the capture of data throughout the quarter Evaluate and track transcripts and credits for the High School + program Organize materials and enter data into various databases, including WABERS+, and TopsPro Enterprise WABERS – Ensure intake data is complete and correct Attendance – Ensure data is complete and correct Prepare electronic attendance sheets quarterly and distribute to faculty Determine appropriate attendance formulas for each modality Train faculty in attendance policies and procedures Write and update policies and procedures regarding attendance Enter attendance and/or batch upload attendance into WABERS weekly Transcripts Evaluate and track transcripts for the High School + program Track and monitor credits for High School + program Submit graduates to Student Services Provide transcripts and confirmation of high school diplomas I-BEST Administrative Support Evaluate I-BEST eligibility Create and maintain I-BEST sections Coordinate with Enrollment Services to fill I-BEST sections Data Interchange – facilitate interchange of data between ctcLink, WABERS, and NRS databases Data Quality – Ensure data in all databases is accurate Complete regular WABERS Data quality reports and resolve any issues Complete WABERS Quarterly Review and Checklist Monitor Transition Studies program and student data including enrollment, attendance, gains, achievement points, and failure to progress Listen attentively, identify issues, provide options, fulfill services, and/or exercise knowledge of laws and regulations to assist others Maintain clear communication and rapport with all stakeholders (students, faculty, staff, and state board) Provide information and advice to students, staff, program participants and/or the public regarding program content, policies and activities Promote the program on campus and with outside organizations Confer regularly with representatives of off-campus organizations and agencies regarding interpretation and implementation of program and instructional policies Participate in program and process evaluations making recommendations for improvements in the program’s systems when necessary Evaluate alternative tools and/or methods in the completion of assigned duties and implement innovations when necessary Track expenditures within area of assigned duties and make budgetary recommendations Positions typically require a Bachelor’s degree or equivalent education/experience. Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality and accommodate numerous interruptions. Position requires high degree of accuracy and attention to detail. Excellent communication skills and the ability to work well with others and function as a team member. Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access. Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds Prior work experience with ABE/ESL students, work experience with CASAS or other NRS approved assessment and WABERS, experience with diverse student populations, ability to speak a second language Experience in a community college/higher education work environment Develops innovative ideas that provide solutions to all types of workplace challenges and brings ideas to supervisor Earns the trust, respect, and confidence of coworkers and public through consistent honesty, forthrightness and professionalism in all interactions Actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals Experience and/or leadership in serving, advocating for, collaborating with, and/or representing specific underrepresented marginalized communities Collaborative — The ability to work in culturally diverse groups toward a common goal by involving, including and valuing others Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
*This position will close on 11/17/2023 at 11:59pm*
South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Program Specialist 2 in Transition Studies.
The Program Specialist 2 for Transition Studies reports directly to the Dean Transition Studies and is responsible for the management, coordination, and performance of functions, which ensure alignment with Basic Education for Adults (BEdA) state and federal reporting, policies, procedures, and activities. The Program Specialist 2 provides information and advice to students, staff, and/or the public regarding program content, policies and activities; promoting the program on campus and with outside organizations Additional duties include implementing a new state reporting system, remote testing, high school transcript evaluation, and I-BEST administrative duties.
And if that isn’t enough? We also offer:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needsFine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programsThe Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary studentsA brand new Health & Wellness CenterFREE Bus service every 15 minutes to downtown Olympia and beyondFREE parking on our campuses – permits are not requiredOn-campus child carePercival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fallMany walking paths that are marked and on nicely paved sidewalksSPSCC promotes wellness with a variety of different workshops and events on campusLots of activities with our Artist & Lecture series, which are FREE for staff and facultyMany community events in the Kenneth J. Minnaert Center for the ArtsEmployee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:Staff and Faculty of Color (SFOC) ERG – an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.
What You’ll Do
Student Assessment, Progression, and Completion Support
Student Intake, Enrollment, and Data Management
Provide customer service
Other Duties As Assigned
Qualifications You Possess
Minimum Qualifications
To Apply
Applications must be completed online and include the following attachments:
Top candidates will be notified directly to interview for this position. Selection will be based on the applicant’s knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete. Veterans PreferenceApplicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to [email protected] with the job number for which they are applying in the subject line. Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.Bargaining UnitThis position has been designated as a bargaining unit position represented by the Washington Federation of State Employees. South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, [email protected], Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
