South Orange County Community College District Looking for Senior Accounting Specialist Full Time

Location: District Services

Title:
Senior Accounting Specialist

Job Category:
CSEA

Job Opening Date:
March 29, 2022

Job Closing Date:
April 14, 2022

Locations:
District Services

Pay Grade, for more information click on this link: 

http://www.socccd.edu/humanresources/hr_salary.html

Pay Rate Type:
Monthly

Work Days:
Monday – Friday

Work Hours:
8:00 am – 5:00 pm (Schedule and shift are subject to change in accordance with department needs).

Hours Per Week:
40

Percentage of Employment:
100%

Job Description:

Deadline to submit applications: April 13, 2022 at 11:59 pm.

CSEA Classified Bargaining Unit Salary Range 131 – Starting at $5,582 per Month

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction from higher level supervisory or management staff, performs technical and complex accounting duties in the preparation, maintenance and review of financial records, accounts and reports; interprets accounting policies and procedures to assure accuracy and compliance; and may have functional or technical supervisory responsibility over clerical and technical employees.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Accounting Specialist series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including the most complex clerical accounting functions at the paraprofessional level requiring principles of accounting and bookkeeping as well as significant directly related and progressive experience. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Perform technical and complex accounting and auditing work in the preparation, maintenance and review of financial records, accounts and reports; monitor, reconcile and balance assigned accounts, budgets and bank statements.
Analyze accounts receivable balances to determine and ensure ability to collect funds; process all accounts receivable checks and prepare receipts and reports for deposit.
Interpret and assure assigned functions are in compliance with applicable rules, regulations, policies and procedures.
Prepare and maintain a variety of difficult and complex financial and accounting records, ledgers and reports; audit accounts as necessary to assure proper internal controls; prepare and post adjusting journal entries; reconcile District accounts for accuracy.
Prepare and process various documents involved in financial transactions, including invoices, requisitions and purchase orders.
Review financial documents to assure accuracy, completeness and compliance with applicable regulations, requirements and established procedures.
Review financial reports and computer print-outs to assure accuracy and completeness; make corrections and adjustments as necessary.
Review and reconcile fund balances; compile data and assist in the preparation of regular and special reports; perform related duties as assigned.
Assist in the preparation and monitoring of operating budgets as assigned; prepare and review budget and account transfers; assist in the annual financial audit.
Coordinate accounting activities with other college/district department management and staff, governmental and private agencies and vendors.
Provide information to district/college management and staff regarding various records, budgets, accounts and programs; answer questions and resolve problems related to assigned program or accounting function.
Assist assigned supervisor in the coordination of workflow, and resolving and troubleshooting problems; may act as lead in the absence of assigned supervisor.
Perform related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Principles, practices and procedures of accounting, auditing and bookkeeping.
Methods and techniques of financial and statistical recordkeeping and reporting.
Interpersonal skills using tact, patience and courtesy.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Mathematical principles.
English usage, spelling, grammar, and punctuation.
Pertinent federal, state, and local codes, laws, and regulations.

Ability to:
Perform technical and complex accounting and auditing work in the preparation, maintenance and review of District or campus financial records, accounts and reports.
Audit, review, analyze and reconcile accounting and fiscal reports.
Assure compliance with applicable rules, regulations, policies and procedures.
Apply auditing and financial recordkeeping principles to assigned work.
Interpret, apply and explain rules, regulations, policies and procedures.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Make arithmetic calculations quickly and accurately.
Plan and organize work to meet changing priorities and deadlines.
Work independently with little direction.
Understand and follow oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to two years of college level course work in accounting, finance, business administration or a related field.

Experience:
Three years of responsible bookkeeping or clerical accounting experience.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to [email protected].

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting’s Job Close Date, along with any required documents, in order to be considered for the position.

Applicants must complete all fields/sections on the application. Do not type “See Resume” or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting “See Resume” will be considered incomplete and will not be considered for recruitment.