If you have any questions about the position or our application process, reach out to us at [email protected].
Job Description
The Office of the Vice President of Finance and Administration which is located with the Controller’s and Budget Offices is looking for a proactive and collaborative office and records assistant to support general office tasks, records management efforts, and other day-to-day activities for the department.
This is a temporary 3-month assignment.
Scheduled Weekly Hours: 35 (8:30-4:30 Monday – Friday).
Supports general office tasks:
Orders, organizes, and maintains supplies; triages special requests for supplies
Answers phones and directs calls as appropriate
Sorts and distributes mail
Provides some administrative support including scheduling meetings, reserving conference rooms and ordering lunches as needed
Records management support:
Support the organization of F&A records (physical and digital) in accordance with the Records Retention Policy
Under the direction of leadership, support the development and execute on a records management system that is
organized to be easily searched in order to find specific documents
stored securely (only those that need to can access certain records)
not retained longer than they should be
disposed of appropriately (destroyed beyond recovery or transferred to college archives)
Serves as backup to Administrative Assistant in their absence:
Welcomes visitors and walk-ins
Additional duties:
Supports day-to-day activities for the department as assigned
Participate in the college’s efforts to create a respectful, inclusive, and welcoming work environment
Minimum Qualifications
High school degree and one to three years of relevant experience or an equivalent combination of education and experience.
Advanced expertise with Google Workspace and Microsoft Office required. Demonstrated ability to learn new tools effectively.
Demonstrated problem-solving skills.
Excellent communication skills – verbal, written, and interpersonal, with demonstrated ability to be discreet and maintain confidentiality; ability to communicate with all levels of the department and organization.
Experience working in a professional setting.
Flexibility and ability to function at a wide range of organizational levels.
Additional information
Reports to Executive Assistant
Please attach/upload a current resume and cover letter in order for your application to be considered for this position.Position Type:Fixed TermAbout Smith CollegeLocated in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges. Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.
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