Skadden, Arps, Slate, Meagher & Flom LLP Looking for Office Services Assistant at Palo Alto, CA  Full Time

We invite you to review our current professional staff openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients’ legal issues. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Office Services Assistant (entry level) to join our Firm. This position will be based in our Palo Alto Office. This position will primarily provide assistance to the Conference Services Department with conference and meeting set-ups and catering orders, as well as reception coverage, stocking, organization and clean-up of kitchens, supply rooms, conference rooms. This position also provides backup support to the Reprographics and Facilities Departments.

Hours: Monday – Friday (7:00 a.m. – 3:00 p.m.)

• Maintains kitchens, stocks supplies, ensures cleanliness of space and appliances, prepares coffee.
• Sets up conference rooms per daily conference services activity report and ensures all relevant conference room information is entered into the calendaring system. Maintains room cleanliness.
• Provides coverage to reception area as needed and assists with conference/meeting reservations.
• Assist with facilities and building maintenance request, assists Office Services Specialists with facilities related tasks, such as office moves, vendor oversight, and assistance with the Firm facilities software.
• Assists with stocking copy rooms, keeps the counter space clean and organized.
• Assist with reprographics requests, as needed, including scanning, printing, binders, with an awareness of time constraints, communication of progress and accuracy and adheres to current quality control best practices.
• Assists with mail operations, including performing internal mail rounds, tracking and processing shipments, applying postage using the mail machine, coordinating messenger requests, and acceptance of packages.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly. Regular and reliable physical presence to work as part of a team.
• Complies with and understands Firm operation, policies and procedures.
• Performs other relevant duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint, EMS, PSShip, FM Interact), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to lift 50 pounds, bend, climb ladders and push utility carts
• Ability to sit, walk and stand for long periods of time
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business need, including after-hours and weekend shifts.
• This position is required to be in the office full time.

Experience/Education

• High school diploma or equivalent
• Work experience in a similar role or environment desired

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit:

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

$50,000 – $60,000

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073 or [email protected].

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

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Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Skadden EEO and Affirmative Action Policy: https://www.skadden.com/-/media/files/careers/eeo/eeo_and_affirmative_action_policy_statement.pdf
Applicants Have Rights Under Federal Employment Law: https://www.skadden.com/-/media/files/careers/eeo/federal_employment_laws.pdf