Brooklyn Museum Looking for Vendor Relations Associate-Finance at Brooklyn, NY  Full Time

Museum overview

The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.

We are committed to creating and cultivating a diverse community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect.

About the role

The Brooklyn Museum is seeking a full-time Vendor Relations Associate. This is an exciting role for a self-starting, service-oriented individual seeking to build their career within a mission-driven organization. A typical day for this role might include responding to vendor inquiries in the Account Payable inbox, troubleshooting failed payments with other stakeholders, preparing international wire transfers, and running reports from our third-party expense management system, Concur.

Responsibilities

• Facilitate vendor onboarding and address vendor inquiries
• Follow procedures and enforce controls to mitigate risks of fraud or material misstatement while recording vendor data or reviewing expenses
• Maintain standard payment cycle times and deadlines to ensure bottlenecks are addressed or escalated in a timely manner
• Ensure effective communication within the organization so relevant staff are kept informed of payment information
• Maintain efficient and responsive communications by managing the Account Payable inbox; escalate complex questions to members of the Finance team
• Serve on the front line when engaging with vendors; deliver strong customer service and positive experiences in alignment with the Museum’s brand and standards
• Assume oversight for all invoices, from submission and defining payment type through the end of the payment life cycle
• Create wire templates and initiate wire payments within the online banking platform
• Manage accounting review and participate in payment disbursement process alongside other members of the Finance department
• Complete additional tasks within the vendor management and payment process as assigned

Qualifications

• Bachelor’s degree
• Minimum three years work experience
• Customer service or client-facing background
• Effective communication skills
• Attention to detail and accuracy, particularly with payments
• Basic competency with Microsoft Excel and comfort with learning new platforms
• A self-starter constantly seeking ways to improve the status quo
• Strong sense of accountability
• Service mentality

Preferred qualifications

• Knowledge of Account Payable department functions
• Experience at a nonprofit
• Knowledge of SAP Concur, Tipalti, bill.com, or other SAAS invoicing platforms

Department: Finance

Reports to: Director of Accounting

Position type: Full-time

Salary: $57,630

Union status: UAW Local 2110

FLSA status: Nonexempt

Schedule: 35 hours per week, Monday-Friday, 9 am-5 pm; on-site three days per week

If you have questions about our online application system, get in touch with us at .