Sixteenth Street Community Health Centers Looking for Senior Accountant I at Milwaukee, WI  Full Time

JOB RESPONSIBILITIES:

Accounts Receivable

• Oversee and assist with financial transactions including verifying, classifying, computing, invoicing, posting, and recording account receivables; including grants and other receivables and reconciliation of the accounts receivable ledger (school invoicing, CAM for leases, 340B pharmacy collections, and other items as needed).
• Ensure proper follow-up on past due accounts receivable balances by finance team members.

Accounts Payable (Purchase Requisitions/Purchase Orders/Receiving) and Payroll

• Oversight of payroll and accounts payable to ensure that employees and expenses are budgeted for and recorded properly in the General Ledger accounts.
• Review and oversee monthly reconciliation of the Accounts Payable account, review A/P aging, monitor Purchase Orders (PO), Purchase Requisitions (PR), and Receiving (R) with 3-way match.
• Review and oversee monthly reconciliation of the Encumbrance account to ensure we have all invoices entered as received timely.
• Oversight of the payroll system and transfer of data to general ledger accounting system.

Reconciliation of Accounts

• Prepare reconciliation of balance sheet accounts, as assigned.
• Prepare reconciliation of cash to our Electronic Health Record system.
• Review reconciliation(s) of balance sheet accounts, as assigned.
• Prepare financial statements and conduct efficient account auditing procedures reviewing general ledger accounts and related journal entries.
• Participate in month-end closing, meet all assigned deadlines, and additional assignments for monthly financial reporting.

Grant Accounting

• Oversee the work of the Grant Accountant by ensuring all grant billing, drawdowns, general ledger entries of revenue and expenses are performed.
• Effectively work with and support the Grant Accountant and Grant Managers on all aspects of the grant and contract related to accounting and financial statements/reporting.

Month End/Financial Statements

• Preparation of standard journal entries and adjusting entries for monthly closing according to the assigned month end tasks and deadlines.
• Maintain and communicate with the department on the five (5) day close calendar to ensure we meet our deadlines and get all reconciliations completed on time.
• Assist with the oversight and preparation of journal entries by accounting staff for monthly closing according to the assigned month end tasks and deadlines.
• Perform monthly analysis and reconciliation of assigned balance sheet accounts.
• Work with the Financial Planning and Analysis Analyst to prepare accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department, including variance analysis (actual to budget and month over month).
• Preparation of forecasts and projections of cash flow and other performance indicators.
• Assist the Financial Planning and Analysis Analyst to prepare the financial packet for the Board of Director’s.

Year-End

• All duties for year end are the same as month end including the additional duties listed.
• Preparatory work for each financial audit including preparation and review of accounting schedules, preparation of journal entries, reviewing schedules and journal entries for other accounting staff, and communicating with auditors during audits.
• Annual audit preparation and work with third party auditors.
• Prepare and assist in submission of tax statements.
• Track and analyze year to date variances for the whole organization, grants, and contracts for the fiscal (or calendar) year.

Budget

• Assist with preparation of annual organizational and grant budgets, including variance analysis.

Fixed (Capitalized) Assets

• Review of fixed asset ledgers and reconciliations.
• Communicating with Grant Managers regarding purchase and disposal of grant related fixed (capitalized) assets.

Compliance

• Comply with the Sixteenth Street TB Control Plan including PPD testing.
• Assist in development, implementation, and enforcement of corporate policies and department procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization.
• Identify errors and recommend ways for improving procedures.
• Plan, assign, and review other staff members’ work as necessary.
• Ensure compliance with GAAP and Uniform Guidance.
• Ensure proper record retention is upheld for financial records.

The Senior Accountant I is also expected to perform other assigned financial operational responsibilities and special projects as may be assigned.

QUALIFICATIONS:

1. Individual should possess at minimum a bachelor’s degree in accounting with a minimum of 6 years of accounting experience preferably in government or grant accounting but otherwise some type of cost accounting.
2. Working knowledge and experience with PC based and automated accounting systems and electronic spreadsheets, preferably with a high level of skill in Excel.
3. Analytical and problem-solving skills.
4. Ability to prioritize, organize and manage time effectively.
5. Ability to manage detailed work and maintain confidentiality.
6. Ability to work in a fast-paced environment and meet deadlines.
7. Ability to follow oral and written instructions.
8. Ability to relate well to people from diverse ethnic and cultural backgrounds.