Shimadzu Scientific Instruments Hiring for Accounts Payable Specialist job in Columbia Full Time

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world. Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu’s outstanding reputation and “Excellence in Science.” People dedicated to our mission have the largest impact on Shimadzu’s continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

WHAT CAN SHIMADZU OFFER YOU?

• Our Culture: A Certified Great Place to Work firmly committed to diversity, inclusion, and belonging.
• Competitive Compensation: Day 1 Benefits and competitive salary.
• Retirement Benefits: Matching 401K and a Profit-Sharing Program.
• Health Benefits: Flexible Spending/Health Savings Accounts.
• Performance Bonuses: Variable Pay Plan for commission and incentive roles.
• Work-Life Balance: Generous Paid Time Off and Hybrid work options for qualifying roles.
• Education: Tuition Assistance Program for both graduate and undergraduate levels.
• Insurance Perks: Pet Insurance, optional Identity theft, legal pre-paid, critical care benefits, and robust company-paid life and disability programs, inclusive of paternity and maternity leave.
• Well-being: Comprehensive Corporate Wellness Program.
• Work Flexibility: Business casual Dress Attire & casual (jeans) Friday!
• Professional Growth: Clear pathways for Career, Leadership, and Personal Development.
• Employee Engagement: Active Inclusion, Diversity, and Culture Employee Resource Groups (ERGs).

ADDITIONAL COMPENSATION:

• For Employees who reside in Connecticut, Massachusetts, New Jersey, and California, additional compensation is offered through a Cost-of-Living Adjustment (COLA).

POSITION SUMMARY:

The individual in this position is responsible for processing of vendor bills, processing of all checks, and vouchering of open purchase orders, as well as, filing all AP documentation. In addition, reviewing and approving Employee Travel expense reports within Concur program. Additional responsibilities include other related duties that may be assigned from time to time.

The primary function of this position is to maintain the accuracy of corporate accounts payable, employee expense reimbursements and vendor payments in an accurate and timely manner.

This document attempts to communicate the traditional, physical and environment demands associated with this position. The company will consider reasonable accommodation including changing the way the job is traditionally performed whenever necessary to provide individuals with disabilities an equal employment opportunity.

JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Entry of AP invoices into Microsoft Great Plains. Review transaction reports and post batch-work. (Daily)
• Processing of all checks on a weekly basis to include: print checks, attach support documentation, stuff envelopes and filing support documentation. Prepare manual checks when necessary. (Weekly)
• Filing of all AP documents (Daily)
• Assist in preparing International Wires and ACH payments in our MUFG banking system. (Weekly)
• Assists outside auditors at year-end to include preparing schedules, providing explanation of supporting materials and procedures, and preparing any other necessary data. (Yearly)
• Concur Training for Immersion Program (Monthly)
• Approval and processing of all Expense Reports within Concur (Weekly)
• Review A/P aging for weekly check run to better control Cash Flow Process. (Weekly)
• Any other miscellaneous accounting projects as specified by manager. (Daily)

SCOPE:

This position’s primary focus is to insure that the activities surrounding the Company’s Accounts Payable, expense reports, vendor invoices, purchase order and vouchers- are performed timely and accurately.

KNOWLEDGE REQUIREMENTS:

CASUAL

WORKING

THOROUGH

Windows

Word

Excel

Basic Accounting

Communication skills

Planning and Organization skills

Expense Report processing

Computerized GL/AP

Payable Procedures

Data Entry Experience

PROBLEM SOLVING REQUIREMENTS:

The incumbent must be proficient at effectively ensuring the accuracy of all expense reports, vendor invoices and checks.

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

Incumbent is required to have a minimum of an Associate’s degree, preferably with a concentration in Accounting or the equivalent working experience (minimum 2 years experience in Accounts Payable).

At Shimadzu Scientific Instruments, we believe in providing structured career paths that recognize and reward talent. If your expertise surpasses the level specified in the listed position, we offer the flexibility to upgrade positions to better suit your qualifications accompanied by a salary adjustment

PHYSICAL DEMANDS:

The position requires physical demands which may include frequent bending; stooping, squatting, talking, standing, walking, and sitting for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and depth perception.

SAFETY/PERSONAL PROTECTIVE EQUIPMENT:

Position is required to maintain proper housekeeping and safety standards. Incumbent is required to follow proper use of personal protective equipment and safety devices as required by the Corporate Safety Document policies and procedures.

WORK ENVIRONMENT:

This position is based in an office area that requires regular and predictable attendance. It will involve working alone on projects and collaborating as part of team. Incumbent may work at different workstations during the day and travel to regional locations in order to support the accounting needs of all company employees. Extra hours may periodically be required, in order to fulfill the functions required by this position. The position will include contact with all SSI employees and outside vendors that requires prompt and friendly handling of all related inquires.

EEO Statement

Shimadzu Scientific Instruments is an equal opportunity employer and federal contractor or subcontractor. As applicable, the parties agree that they shall abide by the requirements of 41 CFR Section 60-1.4(a); 41 CFR Section 60-300.5(a); 41 CFR Section 60-741.5(a); and 29 CFR Part 471, Appendix A to Subpart A with respect to affirmative action program and posting requirements, and that these requirements are incorporated herein. These regulations require that covered prime contractors and subcontractors ensure nondiscrimination and take affirmative action in employment to employ and advance qualified individuals without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, and protected Veteran status. These regulations also prohibit covered contractors from taking adverse action against applicants or employees because they have inquired about, discussed, or disclosed their or their co-worker’s compensation information in certain situations.

Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid in the event the candidate is hired by Shimadzu as a result of the referral or through other means.