Seattle Colleges Looking for Early Childhood Education AAS Program Manager Full Time

Opportunity Description

About Us¿ 

We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.¿¿ 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.¿ 

As a Seattle Colleges employee, you will gain access to a great benefits package including:¿¿ 

• Competitive Pay Rates¿¿ 
• Promotional Opportunities¿¿ 
• Great Medical, Dental, and Retirement plans¿¿ 
• Paid Sick and Vacation Leave¿¿ 
• Transportation benefits¿¿ 
• Tuition Waivers¿ 
• PEBB Wellness Plan¿¿ 
• Washington State Employee Assistance Programs (EAP)¿  

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.¿ 

Salary Range for this position is $72,000/yr. to $77,000/yr.¿ 

Initial review of application materials will begin on Monday, 3/11/2024.¿

Position Summary¿ 

The Early Childhood Education (ECE) AAS Program Manager is a full time, exempt position at North Seattle College. The Manager position is responsible for collaborating with campus and district workgroups, industry, and local/state government members to advance certificate and AAS programs and strengthen program outcomes for students. The Manager is responsible for providing student-focused services for the ECE pathway, including managing grant budgets, tracking data, and supporting retention and completion.   The ECE AAS Program Manager is also responsible for advising students studying ECE at North Seattle College and satellite programs, coordinating practicum, onboarding, orientation, group advising, and supporting outreach and marketing to prospective students for the ECE programs. The Manager is the second point of contact for college departments and faculty and oversees outreach and communication for North Seattle College and any satellite programs.

This position is governed by a collective bargaining agreement with representation by AFT-SPS. 

This position is typically scheduled to work Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.

Application Procedures:¿ 

• Attach current resume
• Attach cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online.¿ 

Notice to Applicants: ¿ 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.¿ 

What you will be working on:¿ 

GENERAL RESPONSIBILITIES 

• Manage budgets and oversee non-instructional activities within the department
• Work with office staff to coordinate classroom logistics such as room reservations, keys, logins 
• Coordinate and develop marketing plan and materials with NSC Marketing Department
• Work with Grants Office to pursue, implement, and report on relevant grants
• Work closely with registration, financial aid, credentials and cashier’s office
• Work closely with library to develop classroom resources 
• Collaborate with faculty around class scheduling
• Work with faculty and ECE staff to monitor student success and progress
• Manage practicum program oversight & development, and coordinate practicum requirements
• Program Development and Growth: Work with ECE team and nonprofit/industry/government/higher ed organizations, increase student enrollment and supports, contribute to accreditation report, plan for additional cohorts, etc. 
• Collaborate with BAS manager to prepare students for transition to BAS program
• Collaborate with Early Achievers Point of Contacts to administer grant ¿
• Collaborate with Best Starts for Kids Point of Contacts to administer grant
• Primary point of contact for prospective students and ECE mentorship program
• Primary advisor for current students
• Lead outreach, enrollment, and advising events
• Assist with special projects and grants as needed 

EXTERNAL PARTNERSHIPS

• Develop program partnerships with community-based organizations, ECE leaders, and potential grantors
• Maintain active professional association memberships for the program
• Conduct outreach to new/potential employer partners
• Advertise job and internship posting announcements to students and alumni 
• Refer qualified students for employment opportunities
• Represent the college at local association meetings/conferences
• Coordinate student volunteers for various community events 
• Coordinate Technical Advisory Committee meetings with ECE team/TAC chair, attend department meetings
• Coordinate with Opportunity Center for Employment and Education (OCE&E)
• Participate in District, State, and National work groups to collaborate, share best practices, and improve BAS program outcomes

RECRUITMENT AND STUDENT SUCCESS

• Liaises with other departments on campus to provide holistic student support. 
• Manages and updates AAS student handbook
• Supervises AAS and certificate advising:

o Tracks graduation applications and certificate mailings

o Support group advising as needed

• Work with college staff to coordinate/conduct information sessions at NSC, other colleges, preschools, & community organizations. Tracks website, online orientation, and Canvas Community Resource Page development. 
• Special Projects: advocacy events, math pathways/support, Communities of Reflective Practice
• Prospective Student Advising:

o Help prospective students learn about programs, do unofficial transcript evaluations, apply, and register. Includes applications for funding. 

o Assist students with transferring credits from previous colleges

o Lead info/application sessions online and in-person 

o Assist students with applying to funding (Early Achievers, Workforce Education, Foundation Scholarship, etc)

• Current Student Advising:

o Advise current ECE students with education plans, adjustments, and graduation paperwork

o Assist with group advising sessions from 8:30-9:30pm approx. 4 nights/ qtr and 2 Saturday mornings/qtr

o Provide embedded advising/coaching support in select online courses

o Refer students to additional campus support services including financial aid, counseling, tutoring, etc.

o Availability to meet with students at least 2 evenings per week until 6:30pm 

o Will advise primarily at North Seattle College (3-4.5 days per week) and additionally at South Seattle College (approx. 0.5-1 days per week)

o Lead Orientation and Group Advising sessions 

o Serve as back-up for other advisors 

o Assist students with troubleshooting barriers to completion 

o Collaborate with other faculty/staff on Early Achievers student advising

o Collaborate with I-BEST and ABE programs to support students

o Complete graduation paperwork and communicate graduation info to students

• Collaborate with International Programs to ensure international students are eligible for enrollment and begin in compliance with immigration
• Serve as admissions advisor for BAS program 

TECHNOLOGY-BASED RESPONSIBILITIES

• Email enrollment and financial aid information to current students on a quarterly basis
• Track alumni employment through online surveys and post-graduation follow up
• Manage evaluation processes and provide program data for institutional reports
• Develop alumni engagement strategies
• Manage program Canvas learning community for students
• Utilize SMS to code and track students’ progress 
• Maintain and update ECE website, online orientation, and Canvas community resource page development
• Manage social media for the program

SUPERVISION

• Oversees hourly and internship programs and supervises related part-time employees
• Oversees the supervisory aspect of the mentorship program
• Provides advice and guidance related to grant activities to department

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.

What you bring as a candidate:  

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor’s degree in a related field (such as education, social work, public administration, etc.)
• Minimum 2 years’ experience as lead support of a program or office, preferably in student support services or higher education
• Demonstrated project management skills
• Documented skill with Microsoft Word and Excel, or equivalent
• Experience working on a successful team project ¿ Experience with leading a project from concept to implementation
• Demonstrated ability to communicate well both orally and in writing ¿ Demonstrated ability to work independently

Physical Requirements: 

• Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Notice of Non-Discrimination Statement¿¿ 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyberbullying.”¿ 

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.¿ ¿¿ 

Background Check Statement¿¿ 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB2327 as required.