Scripps College Looking for Prospect Research Coordinator Full Time

Job Type: Full time

Claremont, CA

Job Posting Title:

Prospect Research Coordinator

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION: 

Reporting to the Associate Director of Prospect
Development, the Prospect Research Coordinator will provide specialized, high-quality prospect research and analysis using a variety of
sources and strategies to provide accurate, timely, and strategic data and information to the Advancement fundraising staff relative to
prospective donors with an emphasis on major gift prospects. The Prospect Research Coordinator will create prospect profiles and reports on
potential donors by using electronic resources and publications and provide extensive analysis and data in reports. The Prospect Research
Coordinator will partner with External Relations and Institutional Advancement (ERIA) staff to help deepen relationships with Scripps
College constituents and secure philanthropic support for the College’s mission.

DESCRIPTION OF DUTIES AND
RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be descriptive of
the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single
incumbent in this position. Perform other duties as assigned.

Prospect Research

• Responsible for
  researching, collecting, compiling, and saving background materials and research profiles on alumnae, current and former parents, friends,
  and potential contributors to Scripps.

• Conduct proactive research to identify new potential major and principal gift
  donors.

• Respond to specific research requests from Regional Fundraisers, Director of Development, AVP, VP, Leadership Annual
  Giving, and Engagement teams.

• Develop profiles on trustee prospects for use by the Nominations and Governance
  committee.

• Develop profiles on incoming NFA families.

• Support portfolio hygiene maintenance and prospect
  management strategy activities.

• Collaborate and strategize with the Philanthropy team to assess additional information,
  needs, and effectiveness of research.

• Assist with locating missing addresses and phone numbers for constituents as requested
  and in support of the advancement services team.

• Identify potential prospects from the wealth screening database and other
  sources and qualify them for fundraiser assignment.

• Scan various publications, discussion lists, websites, and electronic
  news alerts for information, trends, and people who could be of interest to the Philanthropy staff and the Nominations and Governance
  committee.

• Utilize a wide range of resources for research, including publications, online databases, community resources,
  existing files and records, and networking opportunities.

• Utilize data driven analytics and targeted research to guide
  movement in a strategic donor pipeline.

Prospect Management

• Monitor timeliness and check the
  accuracy of all substantive and non-substantive actions entered in the database and request clarification when
  required.

• Distribute bi-weekly dashboards.

• Meet with members of Philanthropy team to review and discuss
  prospect management protocols.

• Collaborate with the fundraising and engagement teams using information gathered to deepen
  relationships with existing prospects.

Document Management and Meetings

• Manage donor and
  prospect research profiles primarily through digital copies.

• Implement procedures necessary to streamline use of one
  organized, comprehensive filing system for ERIA and/or board of trustees’ offices as assigned.

• Attend departmental and
  divisional meetings as required.

• Active support for the College’s Principles of Community and Principles of Diversity in the
  performance of job duties.

• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS,
ABILITIES:  

Individuals must possess the knowledge, skills and abilities to successfully perform the essential
functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable
accommodation, using some other combination of skills and abilities.

• Understanding of the ERIA division and Philanthropy
  department strategic plan.

• Ability to think and act strategically in alignment with team operating
  objectives.

• Demonstrate excellent research and analytic skills.

• Excellent written and interpersonal
  communication skills.

• Ability to work independently, prioritize work requests, and multitask.

• Ability to make
  decisions and follow-through as required.

• Willingness to participate in professional development activities to stay abreast
  of current trends and practices in the field of prospect research.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor’s degree preferred or any combination of education, training and experience that
provides the required knowledge, skills and abilities of the position.

Minimum of two years of experience working with Advancement
Services and/or Prospect Management is preferred.

Minimum of two years of experience working in higher education and/or non-profit is
preferred.

At least two years of working with a CRM database is preferred.

LICENSES / CERTIFICATES: 

None.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular, full-time,
benefits-eligible, non-exempt position. 

The regular hours for this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to
the needs of the College or department. May require some evening and weekend work and travel.

Hourly rate range: $22.00-$24.50. The
hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal
equity, experience, education, specialty, and training. 

SUPERVISORY RESPONSIBILITY: 

None.

Work
Environment

The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.  The noise level in the work environment is quiet to moderate. 

Physical and Mental
Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with
emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action
plans. 

Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and
extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s),
or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to
hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short
distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties,
etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the
employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.