San Diego State University Hiring for Administrative Coordinator– Offices of Innovation and Research Advancement (Administrative Su at San Diego Full Time

Job no: 528623
Work type: Staff
Location: San Diego
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary

Reporting to the Executive Assistant to the Vice President for Research and Innovation and supporting both the Associate Vice President for Innovation and the Associate Vice President for Research Advancement, the Administrative Coordinator for Innovation and Research Advancement will work closely with the Event Coordinator, providing administrative and programmatic support within the Division of Research and Innovation. This position will serve as a liaison between the Associate Vice Presidents and other University officials, deans, faculty, staff, and students.

Program responsibilities will include but are not limited to the administrative oversight of faculty, post-doc, and graduate training workshops, group travel arrangements, faculty recognition events (e.g., early career awardees, book recognition), and institutional outreach events (e.g., Women in STEM, Rising Stars, targeted hire, industry collaboration seminars) The Administrative Coordinator coordinates and/or performs highly sensitive and confidential tasks on behalf of the Associate Vice Presidents for assisting with the goal of increasing faculty success in their research, scholarship, and creative activity (RSCA) endeavors as well as increasing undergraduate student involvement with RSCA efforts on campus.

With a high degree of autonomy, the incumbent coordinates meetings, budgeting, projects, activities, makes inquiries and replies for and on behalf of the Associate Vice Presidents. The position requires the highest level of written and verbal communication skill, professionalism, and tact, as well as a working knowledge of the University, CSU, and State of California infrastructure, policies, and procedures.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Division of Research and Innovation is responsible for the review and approval of all proposals for external funding of grants and contracts, research assurances, regulatory compliance/integrity, oversight of regulatory and research promotion committees, including direct line reporting by the CEO of the SDSU Research Foundation. In addition, the Vice President for Research and Innovation plays a lead role in the strategic planning of the SDSU Mission Valley Innovation District, including identification and development of relationships with entities who may be interested in participating in public/private partnerships.

For more information regarding the Division of Research and Innovation click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Functional knowledge of information technology and computer literacy.
• Superior time management and organization skills including proven ability to prioritize workload, manage multiple tasks, and meet competing deadlines.
• Excellent interpersonal skills and the ability to establish strong interpersonal relationships and networks.
• Skill in communicating professionally, courteously, cogently, and effectively – both orally and in writing.
• Undergraduate degree from an accredited college or university is preferred.
• Three years progressively responsible experience in a position requiring a high degree of judgment, discretion, and initiative to coordinate activities associated with an executive or senior management office is preferred.
• Experience with Oracle programs, using google forms.
• Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,800 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,505 – $5,508 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on June 30, 2023. To receive full consideration, apply by June 29, 2023. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person’s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at [email protected].

Advertised: Jun 16, 2023 (10:40 AM) Pacific Daylight Time
Applications close: Open until filled