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Qualdoc Hiring for HR Administrative Assistant Job at Richmond, VA Full Time
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Responsibilities
Tools & Technologies You Will Use
Qualdoc is an up-and-coming recruiting and staffing company in Richmond specializing in hiring for manufacturing and industrial clients both locally and nationally. We are seeking a highly-organized and professional individual to support our recruiting and operations teams with important administrative support tasks to keep us running at peak performance. This role can be someone who is entry-level or experienced.
The key components of this job will include administrative duties, customer support for external customers, executive administrative support, payroll, invoicing, and onboarding. This person will be based out of our office in Richmond for the first few months during training but then will have the ability to work hybrid from home / in the office after a successful training period.
Responsibilities
- Invoicing clients through Quickbooks
- Running payroll
- Contractor and employee onboarding
- Coordinating start details for new contractors between the clients and contractors
- Responding to client audits of documentation and reporting
- Tracking contractors’ time and auditing hours worked and contractor expenses
- Communicating with contract employees once hired for issue resolution about timecards, paychecks, onboarding, etc.
- Communicating with clients on contractor start and compliance details
- Using internal applicant tracking system and client-specific tools to move candidates through the hiring process
- Verifying employee i-9’s
- Creating work instructions and SOP’s for new processes
- Organizing and maintaining database of company documents within Microsoft Teams
- Candidate sourcing as needed
- Other administrative and HR duties as necessary
Tools & Technologies You Will Use
- Quickbooks
- Gusto
- Applicant Tracking System/ Talent Relationship Management system
- Microsoft Suite (Outlook, Teams, SharePoint, Word, Excel, etc.)
Qualifications
- Prior administrative experience or a Bachelor’s degree if entry-level
- Experience with external client/ customer interfacing roles
- Strong organizational skills
- Strong sense of urgency
- Deadline-driven
- Technically savvy and able to quickly learn new software and technologies
- Good time management skills
- Detail-oriented
- Experience with Quickbooks preferred
- Payroll experience preferred
Benefits & Compensation
- Healthcare, dental, vision
- 401(k) with company matching
- Ability to partially work from home after initial training period
- Base salary starting at $45,000 depending upon experience
This role will be a critical component for the success of our new company. If you have the skills and qualities listed above and a desire to help build out the processes for a new and growing company, we would love to hear from you!
