Polk State College Looking for Accounting Assistant, Accounts Payable (A/P) (Winter Haven) at Winter Haven, FL  Full Time

About the Position

The Accounting Assistant, Accounts Payable performs routine work in the accounts payable department, working with the accounting specialist-accounts payable supervisor. In addition, this position works with outside vendors, department directors and administrative staff. General policies can be applied to a majority of work situations; however, moderate decision-making is required under limited supervision.

Essential Functions/Duties

• Perform data entry of invoices into the accounting system. Review input to supporting documentation for accuracy and coding for proper classification to general ledger. Responsible for scanning and/or csv documents to be uploaded into the accounting system as supporting documentation of the transaction.
• Monitor accounts payable email site for incoming invoices and/or department requests for invoices to be paid and vendor questions.
• Reconcile and analyze purchase orders, receiving and invoices for accuracy.
• Provide customer service research and follow-up on questions regarding purchases for both vendors and college department requests.
• Assist with reconciliation and processing of credit card bills.
• Assist with reconciliation of travel vouchers.
• Assist Accounts Payable Supervisor with projects as needed.
• Assist with year-end audit requests.
• Maintain regular attendance/punctuality.
• Performs other duties as assigned.

• General accounting knowledge required.
• Experience with Microsoft Excel and Word required.
• The ability to establish an effective rapport with internal and external stakeholders, administrators, College staff, and third-party vendors.
• Excellent organizational skills, with special attention to detail. Mistakes can result in misstatement of receivable balances on the financial statements.
• Excellent oral and written communications skills.
• Ability to work well with others.
• General office skills.
• Ability to maintain confidential information.
• Requires tact in discussing problems and presenting data.
• Strong business aptitude.
• Maintain professional appearance.
• Knowledge and experience with reconciliations required.
• Ability to work with people in pressure situations.

Salary and Benefits Information

• This position is a level C13. Please see below for specific salary range.
• We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required Education

• Graduation from a standard high school (or equivalent diploma) required.

Preferred Education

• Associates Degree in Accounting or other related field preferred.

Preferred Experience

• At least two (2) years of Accounts Payable experience is preferred.

Submissions that do not include all parts of the following required information will not be considered:

• a resume
• an electronic job application (all sections MUST be completed)

This position will close at 8:00 a.m. on Friday, March 29, 2024.

Important Information

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship.

• Polk State College is committed to equal access/equal opportunity in its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions or concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; [email protected].
• To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.

• Polk State College is a drug-free workplace.

• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.

• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.

• Polk State College does NOT provide relocation assistance for this position.

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