Department Contact Phone:
575-646-2579
Department Contact Email: [email protected]
Requisition Number: 2300309S
Classification
Title: Business Manager,I
College/Division: Finance and Business
Services
Department: 500640-Central Property
Position Number: 198400
Internal
or External Search: External – Open to all applicants
Appointment Full-time Equivalency:
1.00
Reports To Position Title: Dir,Procurement Services
Target Hourly/Salary Rate:
46919
Pay Level: 06
Pay Base: Salary
Recruitment Summary
New
Mexico State University invites you to apply to be a part of a diverse, dynamic and welcoming learning and working environment in Las
Cruces, NM. NMSU seeks employees who are creative and flexible in developing and evaluating new ideas and ways to evolve NMSU into the
future. Located in the borderlands and adjacent to the mighty Rio Grande, NMSU is a proud Hispanic-serving institution in the
minority-majority state of New Mexico. Southern New Mexico features an average of 294 days of sunshine annually, making NMSU ideal for
job-seekers who enjoy hiking, mountain biking, canoeing and bird-watching. NMSU is committed to sustainability through improving and
maintaining the quality of human life while preserving the integrity, stability, and beauty of ecological systems for the future. We are
looking for student-centered employees with a passion for success. NMSU invites you to take the first step to your successful and rewarding
career by applying today.
NMSU is New Mexico’s land-grant and space-grant institution, a comprehensive research institution dedicated
to teaching, research, public service and outreach. In addition, the NMSU system includes a satellite learning center in Albuquerque,
Cooperative Extension Service offices located in each of New Mexico’s 33 counties, and 12 agriculture research and science centers. New
Mexico State University is the institution of choice for more than 15,000 students from 49 states and 89 foreign countries.
The City
of Las Cruces is the second largest city in New Mexico and is located in Doña Ana County, approximately 45 miles north of El Paso, Texas,
and 225 miles south of Albuquerque. Las Cruces is the economic and geographic center of the Mesilla Valley, the agricultural region on the
floodplain of the Rio Grande which extends from Hatch to the west side of El Paso, Texas. The Organ Mountains, 10 miles to the east, are
dominant in the city’s landscape, along with the Doña Ana Mountains, Robledo Mountains, and Picacho Peak. Las Cruces lies within a short
driving distance of the Mexican border at Santa Teresa, as well as many other locations in the broader borderland region.
Geography,
climate, demographics, and ambiance of Las Cruces and NMSU combine to offer a truly excellent place to thrive. Family members will discover
a warm, open community that offers an attractive array of activities and outdoor recreation, amenities, services and opportunities, whether
they are looking for top-notch education, meaningful employment, or simply a safe and comfortable place to live.
Job Duties
and Responsibilities
Manage operations of the Central Property department (organizationally the Central Property department
falls under Procurement Services). Develop policies and procedures that safeguard NMSU assets and ensure compliance with Federal and State
statutes and NMSU administrative policy. Maintain all appropriate records of transactions relating to sale and disposition of surplus
property. Generate financial reports for sales, projections, monitor and approve expenditures (PCard and AggieMart) and manage department
budget. Prepare disbursements to departments for proceeds from sales of surplus property. Receive capital assets and work with Sponsored
Projects Accounting to ensure accurate tagging of assets and maintenance of asset records. Maintain relationships with suppliers, auction
houses, and NMSU faculty and staff. Provide data as needed to executive management and auditors. Manage vehicle administration
(registration, intake process, disposal process) including driving to tagging appointments and meetings.
Classification
Summary
Administers the financial business affairs of an organization. Develops and evaluates internal operating policies
and procedures. Develops budgetary controls and prepares financial reports. Establishes priorities for major purchases. Manages the
day-to-day operations of fiscal support units such as accounts payable, accounts receivable, and other accounting functions, ensuring
compliance with university, state and federal policies and regulations.
Classification Standard
Duties
Manages the day-to-day operations of fiscal support units, ensuring compliance with university, state and federal
policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of
internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates
employees to achieve peak productivity and performance.Develops budgets and ensures budget compliance; directs expense and revenue
forecasting and control, cash management, accounts receivable, and accounts payable. Interacts and coordinates with unit management to
develop financial projections for the component, identifying fiscal risks and opportunities. Coordinates and produces financial, budget, and
other special reports, proposals, and analyses for management, to include monthly financial statements and/or funds distribution reports.
Reviews and approves expenditure documents for budgets monitored by this position. Interacts with internal and external auditors and
participates in occasional auditing projects or provides information and access to accounting records.Advises and interprets policies to
faculty, staff, and outside persons such as vendors, funding source representatives, and customers; explains billings and reports, and
resolves related problems. Develops and implements systems and processes to establish and maintain records for the operating unit.
Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements
projects and programs to assist in accomplishment of established goals. Participates in the development and implementation of policies and
procedures consistent with those of the organization to ensure efficient and safe operation of the unit. Represents the organization at
various community meetings or task forces; promotes existing and new programs and/or policies. Performs miscellaneous job-related duties as
assigned .
Knowledge
Knowledge of cash management principles and/or procedures. Knowledge of contracting
process and associated local, state, federal, and other regulations. Knowledge of marketing strategies, processes, and available
resources.
Skills
Strong interpersonal and communication skills and the ability to work effectively with a
wide range of constituencies in a diverse community. Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Skill in budget preparation and fiscal management. Skill in examining and re-engineering operations and procedures, formulating policy, and
developing and implementing new strategies and procedures. Employee development and performance management
skills.
Abilities
Ability to develop and maintain recordkeeping systems and procedures. Ability to
communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports,
statements and/or projections. Ability to develop, plan, and implement short- and long-range goals. Ability to effectively communicate
accounting information, policies, and/or procedures in a manner easily understood by the customer. Ability to supervise and train employees,
to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Ability to develop
financial plans and manage resources.
Required Education
Bachelor’s degree in a related
field.
Required Experience
Five (5) years of professional experience directly related to the standard duties
as outlined.
Equivalency
None
Preferred Qualifications
Basic computer skills,
including familiarity with Microsoft Office products; valid New Mexico driver’s license.
Standard Work Schedule:
Standard (M-F, 8-5)
Physical Work Location State: NM-New Mexico
Physical Work Location County, if in
New Mexico: DA-Dona Ana
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligible
Posting Announcement Statement
This is NOT a bargaining unit position with American Federation of State, County & Municipal
Employees (AFSCME).
Tenure Track: No
Closing Date: 05/10/2023
Anticipated Job
Begin Date (optional): 05/15/2023
Open Until Filled: No
Special Instructions to
Applicants
The electronic application is the official document that will be used to qualify applicants.
Paper/email documents will not be accepted. Required documents must be attached to this
application.
Environment
Work involves almost constant exposure to unusual elements: i.e. extreme temp, toxic
chemicals, biohazardous materials, dirt, dust, fumes, smoke, loud noises, other potentially dangerous materials/situations that require
safety precaution/protective equip
Physical Effort
Moderate physical activity.
Lifting
Requirements
Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours
per day.
Risk
Work environment involves exposure to potentially dangerous materials and situations that require
following extensive safety precautions and may include the use of protective equipment.
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