Mount Saint Mary’s University Looking for Clinical Onboarding Specialist, Clinical Placement Department Full Time

Company Description:

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Job Description:

The priority purpose of this position is to understand, explain, gather, and submit student and faculty clinical paperwork needed for all clinical sites and rotations in the nursing programs. Under Director’s guidance and direction, this position leads and provides oversight to the clinical-placement office’s onboarding team and provides effective assistance in administrative support to the Director of Clinical Placements.

Position Hourly Rate Range: $18.88 – $22.66

Hiring salary can be above the posted pay range if candidate’s qualifications are determined to be above the minimum requirements of the position description. 

Duties and Responsibilities:

1. Understand, explain, gather, submit, and monitor all student and faculty clinical on-boarding items required by clinical sites for all nursing program practicum groups.

2. Communicate with clinical agencies with regard to student and faculty paperwork, training, and expectations prior, during, and after the clinical assignments for all nursing programs as needed.

3. Collaborate with program leadership and support teams to develop and adhere to timeline of deadlines for clinical clearances in order for students and faculty to begin clinical practicums on time.

4. Supervise compliance-tracking coordinator and administrative assistant(s) to ensure timely completion of affiliated partners’ clinical on-boarding processes, by the established deadlines.

5. Coordinate with the programs regarding their clinical rosters and communicate deadlines for submission to the clinical placement team.

6. Support Compliance Tracking Coordinator with the electronic compliance tracking system and communicate needs to management.

7. Participate in presenting and explaining processes for clinical clearances through electronic compliance tracking system to students and faculty, e.g.. during new student orientations and video sessions.

8. Under director leadership, provides daily direction to the staff positions by leading twice daily team meetings.

9. Apply comprehensive understanding of health clearance requirements to support students and faculty in meeting affiliate deadlines.

10. Manage and follow through on clinical-compliance-platform-optimization work lists through collaboration with programs and contracted company’s resource teams.

11. Communicating to Clinical Placement leadership regarding any issues with the affiliate as it relates to faculty and students.

12. Attend and report on all affiliate meetings for updates related to nursing clinical placements.

13. Assist in the daily operations of the Clinical Placements Office.

14. Assist with the establishment of systems to streamline office flow, via use of cloud based filing systems, Microsoft Excel, TEAMS, and the Adobe Suite.

15. Prepare clinical-onboarding reports for data collection every semester.

16. Assist the dean and directors in the preparation of accreditation and regulatory materials, and in the accreditation and approval processes.

17. Performs other duties as assigned.

Requirements:

Knowledge:

• Strong working knowledge of an office environment, including but not limited to: typing, operation of various office machines (e.g. desktop and laptop computer, copier, fax, 10-key calculator)
• Excellent working knowledge of software applications (e.ge. MS Office, Excel, TEAMS, Publisher, clinical-compliance platforms or similar software)

Abilities and Skills:

• Effectively organize, prioritize and handle multiple tasks to meet established deadlines
• Provide professional and efficient customer service
• Build rapport and communicate effectively with the University and Affiliate community
• Easily and accurately follow instructions
• Analytical skills, detail-oriented, and discrete in handling of confidential information
• Creative problem solver
• Exercise sound judgment and decision making
• Self-starter and team player who is able to work independently and in collaborative settings
• Effectively lead, support, encourage, and supervise team members

Education: 

• High School diploma or equivalent.

Experience:

• One year of administrative support experience working in a multi-functional department.
• Experience in an academic setting is a plus.

Licenses and Certifications:

Additional Information:

Mount Saint Mary’s University’s commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.

We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.

Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary’s University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.

As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you. 

Application Instructions:

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.    

A background check will be required.  

Employees may disclose their COVID-19 vaccination status with MSMU’s Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.