Mortenson Construction Hiring for Project Administrative Assistant – Mason City, IL at Mason City, IL  Full Time

Company Overview:

Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

It all starts with our exceptional people and exceptional teams. Mortenson has been voted a “best place to work” 40 plus times regionally over the past decade…

…What are you waiting for?!

Summary:

Mortenson is currently seeking a Project Administrative Assistant for our Mason City, IL location, with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality.

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Responsibilities:

Perform regular administrative tasks and overall office organization

• Coordinate and set up meetings; manage calendar, schedule travel for designated leadership
• Schedule travel, equipment, workstations, and onboarding for new hires
• Process expenses for designated leadership
• Equipment and supply management, including laptops and hardware
• Set up, organize, and manage filing systems
• Manage document preparation, record keeping, and filing
• Proofread and perform quality inspections of communications and documents
• Prepare billings and invoices as needed
• Oversee shipping and invoices as needed

Understand the operating group and company resources

• Risk Management
• Preconstruction
• Human Resources
• Legal
• Environmental Health and Safety
• ITS

Assist Wind Operating Group Team Members with miscellaneous duties

Effectively work and build relationships with those of diverse backgrounds and organizational levels

All other responsibilities as assigned

Required Skills:

• Detail orientation and proofreading ability
• Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
• Proficient skills in Microsoft Word, Excel, Outlook and Power Point;
• Effective communication and active listening skills
• Proven positive and professional attitude and strong customer service skills
• Minimum three years administrative support experience
• Construction-related business experience preferred
• Experience with billing, invoicing and timekeeping preferred

Education:

• Associates or Bachelors degree preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

VISA Sponsorship is not offered for this position

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