Moraine Valley Community College Hiring for Secretary II – Corporate, Community, & Continuing Education at Main Campus Full Time

Secretary II – Corporate, Community, & Continuing Education

Department:

Corporate, Community, & Continuing Education

Work Location:

Main Campus

Duties:

Under direction, performs varied clerical and secretarial duties for and relieves supervisor of minor administrative duties. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

This position will support the department’s Executive Director. Key job duties include managing the Executive Director’s calendar, scheduling appointments, organizing meetings, collecting and entering bi-weekly time-sheets into the payroll system, managing association memberships and dues, processing expense reports and purchase requisitions, maintaining the department’s approved absence calendar and remote work schedules, and taking meeting notes as required.

Education/Experience:

High school diploma or general education degree (GED); a minimum of one year specialized training in related area; and minimum of three years’ related clerical/secretarial experience in a general office environment required. Associate’s degree preferred.

Note: Updated requirement –Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Contact the Office of Human Resources at [email protected] or 708-974-5704 for more information. Proficiency testing will include basic Word, basic Excel, alpha filing, keyboarding test, data entry, proofreading and other tests.

Qualifications:

• Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence.
• Effective communication skills.
• Effective interpersonal skills.
• Effective critical thinking skills.
• Must possess basic bookkeeping skills.
• Ability to work independently and exercise good judgment.
• Proficiency in Microsoft Office.
• Ability to learn and use various department-specific software programs.
• Ability to compose minutes.
• Good organizational skills.
• Ability to handle confidential material and maintain confidence.
• Plus other duties as assigned.

Position Status:

Full Time

Hours:

General Hours
Monday-Friday
8:00 a.m.-4:45 p.m.

Minimum Starting Rate:

$18.69

Hourly/Salary:

Hourly

Review of Applications Begins:

05/15/2024

Position Type:

Support/Hourly Staff

Posting Number:

SS00512P

Open Date:

05/01/2024

Open Until Filled:

Yes

Special Instructions to Applicants:

Please apply on jobs.morainevalley.edu (do not use third party sites such as Indeed).