Millersville University Hiring for Financial Manager at Millersville Full Time

Financial Manager
Millersville University

Department: Migrant Education
Nature of Position: Permanent, Full-time

Job Summary/Basic Function
The Financial Manager for the Millersville University Migrant Education Program is the program’s primary staff member responsible for the day-to-day financial administration of the grant-funded program. Under funding from the Pennsylvania Department of Education, Millersville University of Pennsylvania carries out an ongoing regional program that provides academic and social services to children of migrant and immigrant families in Berks, Lancaster, Lebanon, Lehigh, and Northampton Counties of Pennsylvania.

The Financial Manager is a key member of the Migrant Education Program management team. The Financial Manager works under the direction of the Director in the Program’s Central Office at Millersville University. This appointment is contingent on availability of grant funding.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary: $52,126.00 – $59,571.00, plus comprehensive benefits starting on the first day of employment, including:

• Health insurance – Low bi-weekly premium, with coverage starting on the first day of employment for employee and all dependents.
• Dental insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
• Vision insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
• Group life insurance – Equal to annual salary (up to $50,000) at no cost to the employee.
• Voluntary Group Life and Accident Insurance – Available for purchase at low rates for additional employee coverage as well as coverage for spouse and children.
• Long Term Disability Insurance – Available for purchase at low rates with either a 90 or 180-day waiting period.
• Retirement – 2 plans to choose from.
• Tuition waiver – for employee, spouse, and dependents.
• Personal leave – Up to 6 days per year.
• Vacation leave – Up to 10.4 days accrued per year for first year, increases to 15.6 days per year after 1 year.
• Sick leave – Up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
• Holiday leave – 12 days per calendar year.

For description of benefits available, see The State System Employee Benefits Summary athttps://www.passhe.edu/inside/HR/syshr/benefit_highlights/SSHE_Highlights.pdf
At Millersville University we are committed to fostering a learning and working environment that promotes diversity to foster a climate of inclusion. EPPIIC values and the principles of Inclusive Excellence are an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Required Qualifications

• Bachelor’s degree.
• Five years of experience in financial administration, business management, or equivalent field.
• Operational knowledge of data management and data analysis.
• Operational knowledge of digital technologies, including digital workflow applications, web content management, social media, Zoom, and Adobe Acrobat.
• Operational knowledge of accounting, financial monitoring, and budget management
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook, SharePoint, Visio.
• Operational proficiency in PASSHE ESS modules: SAP Business Intelligence, Ariba SourcePoint, and eTime.
• Excellent time management skills.
• Excellent organizational skills.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook.
• Evidence of a commitment to diversity, equity, and inclusion.
• Successful interview.
• Successful completion of three background checks.

Preferred Qualifications

• Master’s degree.
• Experience in grant administration.
• Experience in community development or human services.

Job Description
Duties and Responsibilities:

• Assist the Director with the management of day-to-day operations of the Program in the Region 3 Central Office and three sub-region project areas.
• Serve as administrative resource for Program partners, personnel, and vendors.
• Maintain complete program files and records regarding scheduling and logistics, communications, contracts, program data, budget management, and grant administration.
• Monitor the Program budget to ensure compliance and effective financial stewardship.
• Initiate and manage to completion all procurement, personnel, and other business processes necessary for the performance of the Program.

Central Office:

• Establish and maintain excellent customer services with vendors, agencies and public in general to support the program and the University mission.
• Coordinate between Region 3 Central Office and the three project areas.
• Coordinate between the three project areas and the Pennsylvania Department of Education, as directed.
• Coordinate various elements from all three project areas to confirm fiscal policies, project area purchasing expectations, and associated training and oversight, where that applies.
• Assist in establishing and maintaining cooperative working relationships between the Region 3 Migrant Education Program and the communities in the project three areas and Millersville University campus purchasing, procurement, accounting, fiscal, facilities, etc., staff and leadership.
• Offer suggestions and strategies to change procedures and implementation, where that is advisable and applies.
• Provide training and technical assistance to develop redundant capacities in Region 3 Central Office staff for complete and competent functional coverage and performance by position in program purchasing, procurement, accounting, fiscal, facilities, and others, as directed.

Budget Monitoring:

• Monitor the three project areas Federal, State and supplemental program budgets, and prepare and interpret routine fiscal reports and budget projections for Region 3 Director.
• Monitor special summer project or other budgets, where that applies and as allocated.
• Analyze expenditures to ensure adherence to Federal, State and Millersville University fiscal regulations, policies, guidance, and procedures.
• Communicate with the Region 3 Director regarding potential deviations from fiscal regulations.
• Prepare budget estimates and routine expenditure projections, monthly, quarterly, or directed or advised,
• Maintain communication with Millersville University purchasing, procurement, accounting, fiscal, facilities, etc., staff and leadership.
• Prepare internal budgets as required and requested by Region 3 Director.
• Assist Region 3 Director with the writing and breakdown of the fiscal allocations assigned.
• Oversee requisition procedures for materials, equipment, leases, and contracts.
• Ensure that the Central Office is invoiced properly, and payments made with associated documentation in a timely manner.
• Reconcile statements for vendors with accounts.
• Maintain fiscal records and associated materials and documentation in accordance with Millersville University rules and year-end purchasing, procurement, and accounting guidelines and expectations.
• Verify expenditures and clarify discrepancies with Millersville University campus partners and appropriate stakeholders.
• Track and monitor expenses and spending decisions for budgetary purposes in the three project areas.
• Provide project area expense updates to Team Leaders in the project areas.
• Code corrections and inform Region 3 Director of potential journal entries.
• Access financial records systems, including but not limited to, SAP and Business Intelligence, to input and obtain department expenditures information.

Temporary Employee Payroll:

• Develop and maintain a database to manage the temporary payroll.
• Train key staff in the field offices in the use and maintenance of the database.
• Monitor use of the database in the field offices.
• Function as liaison for communications with the temporary pay agency.
• Develop and test applications for temporary payroll.
• Execute and control the bi-weekly temporary payroll.
• Generate reports as required by the Project Manager, Millersville University purchasing office and temporary agency.
• Project expenditures for temporary payroll.
• Maintain authorized absence records.
• Serve as liaison with pay agency and health insurance carrier.

Information Systems:

• Propose solutions to enhance administrative procedures.
• Establish and control new procedures, policies, guidance, and fiscal performance expectations.
• Identify potential errors in fiscal procedures and determine further resolution.

Equipment:

• Prepare equipment orders and accompanying inventories according to Millersville University procedures.
• Maintain inventory of hardware, software, and all Region 3 property purchased with Federal or State funding.
• Assist Region 3 Director with research and purchase of office and all program equipment.
• All other duties as assigned.

Essential Functions

• No or very limited physical effort required.
• No or very limited exposure to physical risks.
• Work is normally performed in a typical interior/office work environment.
• Ability to sit for long lengths of time.
• Must be able to lift/pull/push up to 10 pounds.
• Dexterity of hands and fingers to operate a computer keyboard and mouse.

To apply, please visit: https://jobs.millersville.edu/postings/11178

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