Mentor Public Schools Hiring for Account Clerk II *261 Days/8 Hours *7:30 am – 4:30 pm Job at Mentor, OH Full Time

General Description of Duties

• Complete daily tasks as assigned by the immediate supervisor.
• Responsible for maintaining the security of all confidential matters pertaining to the Treasurer’s Office, as well as the entire Mentor Exempted Village School District.
• Perform those duties assigned which will contribute to the efficient operation of the Treasurer’s Office.
• Act as a proper role model for staff and students at all times.
• Attend required professional development activities.
• Perform duties in a professional manner and in accordance with Mentor Exempted Village Board of Education policies and procedures, as well as Auditor of State regulations and applicable Federal regulations.
• Perform other duties as assigned which reasonably relate to the general scope of the job description.

Essential Functions of Position

• Accept direction and suggestions from immediate supervisor.
• Demonstrate knowledge of all duties listed for Account Clerk I.
• Accounts Payable
  • Process purchase orders for assigned accounts in a timely manner; review prior to payment for accuracy and completeness.
  • Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoice discrepancies.
  • Examine records of amounts due and makes sure purchase orders are paid according to terms.
  • Ensure expense coding, voucher preparation, and check issuance are accomplished accurately and timely.
  • Communicates with appropriate personnel to secure proper payment approvals.
  • Maintain accounts payable records.
• Accounts Receivable
  • Receive, verify and record all monies received by the Treasurer’s office according to established procedures.
  • Post all adjustments to the District’s records as reflected in the receipt books.
  • Maintain an accurate accounts receivable ledger.
  • Maintain all approved budgets as assigned.
  • Calculates and enters charges for interest, refunds, or related items.
  • Produces account statements or other related reports.
  • Respond to all accounts receivable and employee inquiries regarding invoices and payments; resolve invoice discrepancies.
• Payroll
  • Process payroll and related records for an assigned payroll period; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance, and maintain records of deductions; verify and input data.
  • Monitor changes in payroll-related data; record changes or corrections as necessary; prepare payroll in accordance with established schedules.
  • Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
  • Respond to questions or complaints from employees and District administrators regarding issues related to payroll, benefits, payments, balances, charges, and other information.
  • Communicate with benefits carriers, financial institutions and others concerning payments and financial reporting issues.
  • Maintain employee attendance records; verify and input individual sick leave and vacation allowances, usage and payoffs; distribute related lists as needed.
  • Receive, sort and distribute paychecks and warrants according to established procedures and guidelines; prepare and issue warrants as needed
• Follow written directions, write legibly, and complete reports using current computer hardware and software, if necessary.
• Possess strong interpersonal skills while working with students, parents, and staff in a positive public relations mode.

Required Skills, Knowledge and Qualities to Perform Essential Functions

• Possess a high school diploma or equivalent with some advanced training in accounting, general business, and office procedures.
• Proficiency in reading, math, oral and written communications.
• Working knowledge of the current computer hardware and software used in the Mentor Exempted Village School District’s school offices and/or administrative offices.
• Strong interpersonal skills while working with students, parents, and staff in a positive public relations mode, including using proper telephone etiquette.
• Must be bondable.
• Must pass a physical examination.
• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.

Physical Demands and the Work Environment

• The physical demands and the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this position, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to stand, walk, and reach and lift with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. Some travel abilities are required.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • The position requires the individual to be able to meet deadlines with severe time constraints, to prioritize which needs are to be fulfilled first, interact with the public, students, and other staff, meet demands from several people, and the ability to work alone.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Evaluation
The Account Clerk II will have his/her performance evaluated at least annually by the immediate supervisor to whom assigned in accordance with the negotiated agreement between the Mentor Exempted Village Board of Education, the Mentor Classified Employees Association, and the Ohio Revised Code.

Terms of Employment

The number of days and number of hours per day to be determined in accordance with the negotiated agreement between the Mentor Exempted Village Board of Education and the Mentor Classified Employees Association.

Please apply on line @www.mentorschools.net.

The Mentor Exempted Village School District shall comply with all Federal laws including the Americans with Disabilities Act and the Occupational Safety and Health Act and all requirements and regulations of the U. S. Department of Education. It is the policy of the Board that no classified, professional staff member, or candidate for such a position in this District shall, on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, veteran of any war, or disability, be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to, discrimination in any program or activity for which the Board is responsible or for which it receives financial assistance from the U. S. Department of Education.