Management Advisors, Inc Hiring for HC – Administrative Assistant & Accounts Payable Job at Hazard, KY Full Time

Job Summary

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. For a complete listing of essential duties, responsibilities, and physical demands, please contact our Human Resources department.

The Administrative Assistant & Accounts Payable position performs all duties and responsibilities associated with administrative and accounts payable work for the company and related nursing facilities. Other duties may be assigned to meet business needs.

Essential Duties & Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

• Check invoices received for coding and Administrator’s approval. Enter invoices making sure posted to accurate period.
• Communicate with facilities concerning invoice and/or statement discrepancies.
• Prepare recurring monthly expense on first day of month.
• Provide general office management such as filing, copying, typing, phones, greeting guests, office supplies and the handling of mail.
• Maintain office equipment
• Run errands, as needed
• Any other duties deemed necessary by the Controller or President

Attendance at work is an essential function of this job to effectively fulfill all duties and responsibilities associated with this position.

Qualifications/Requirements

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Clear written and verbal communications
• Continual attention to detail in composing, typing, proofing materials, establishing priorities and meeting deadlines
• Ability to juggle multiple competing tasks and demands
• Ability to maintain confidential information
• Knowledge of a variety of computer software applications including Microsoft Office
• Demonstrated poise, tact, and diplomacy

Physical Demands/Work Environment

The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

May be required to stand, walk, sit, stoop, kneel, crouch, use hands and fingers, talk, hear, taste or smell, visually focus at distances, and at close ranges. The employee must occasionally lift and/or move up to 25 pounds. The work environment is usually in office space with moderate noise levels. Travel to nursing facilities and for various reasons such as seminars/workshops may be required.

Other Requirements

• May be required to attend activities outside the facility to stay abreast of new developments, best practices, and statutory and regulatory changes.
• Pursuant to the Drug Free Workplace Act of 1988, all employees must remain drug free and alcohol free when reporting to work, while at work and while engaged in any work related activities.
• Comply with all Healthcare Act rules and regulations and any related laws and regulations.

NOTE

This document and the statements contained within it are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the employee.

EOE

We are committed to ensure fair and equal treatment for everyone we employ and as such, we are a proud Equal Opportunity Employer. We value diversity and believe employment, training, and promotional opportunities should be available to all persons without regard to race, color, gender (including gender nonconformity, gender identity, status as a transgender individual, and sexual orientation), sex (including pregnancy), age, religion, national origin, ethnicity, physical or mental disability, genetic information, political affiliation, protected veteran status or membership in the armed services, or any other consideration that is protected by applicable federal, state, and local law.

Education

Preferred

• High School or better

Skills

Preferred

• Time Management
• Communication
• Organizational

Behaviors

Preferred

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity