M & J Valve Service Inc Hiring for Office Assistant Job at Odessa, TX Full Time

Summary – Manages a variety of general office activities by personally performing the following duties in administrative support for Division operations.

Essential Duties and Responsibilities: Other duties may be assigned.

• Answer all phones in a timely manner. Record messages and distribute accordingly. Monitor fax machine and distribute documents accordingly.
• Data entry from job card into sales orders in Computer System.
• Create invoices in Computer System.
• Obtain purchase orders for customer orders. Mail invoices and purchase orders to customer.
• Obtain freight cost for hot shot and special shipping to charge customers.

• Keep customer files current and accurate. Greet all walk in customers.

• Make collection calls on overdue invoices, compiles Aging Call Reports.
• Orders and maintains supplies, and arranges for office equipment maintenance.
• Maintains contact information on customers and outside vendors.
• Input certain customer invoices in customer software for payment.
• Collect all expense reports from division employees; check for accuracy and make sure that all receipts are attached; get Service Center Manager to approve; email to the corporate office weekly.
• Update check register & deposits accordingly and email to Controller in corporate office daily.
• Assist Human Resources with the processing of Service Center new hires.
• Calculate time cards daily; scan legible copies and send to Human Resources in a timely manner every Monday and assist with any question related to timecards.
• Assist Division Manager with various duties as requested.
• Composes and types routine correspondence.
• Transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.

Supervisory Responsibilities – This position has no supervisory responsibilities.

Education and/or Experience: Associate’s degree (A. A.) or equivalent from two-year College or technical school; prefer a minimum of 1 year related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations: Valid Driver’s License

Other Qualifications: Microsoft Office experience or equivalent.

We are EEOC Compliant.

Job Type: Full-time

Pay: $18.00 – $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location