Liberty University Hiring for Administrative Assistant II for Allied Health Professions at Lynchburg – In Office Full Time

Provide daily support for the Department Chair, faculty, and students in day-to-day activities and with requests, including (but not limited to), scheduling meetings, recording meeting minutes, ordering supplies for the office and labs, answering phones, managing student files, helping faculty members and students with all requests, and managing work study students

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide daily support for the Department Chair, Faculty, and students in day-to-day activities and with requests, as needed.

• Assist the Department Chair with oversight of department spending as it relates to ordering supplies and materials.

• Prepare purchase requests for laboratory equipment and supplies, with detailed accuracy to ensure proper guidelines are followed.

• Coordinate department events, prepare reports and manage databases (electronic storage and paper filing systems) concerning the department, programs, and personnel files.

• Assist with coordinating meetings for the department, as needed, and accurately recording and distributing meeting minutes.

• Assist with coordinating and staffing department-related events and projects, as well as events and projects for the School of Health Sciences.

• Manage files for employees, services, and degree programs.

• Oversee College for a Weekend and Experience LU, working with the department chair, program directors, and faculty.

• Coordinate professional development and business travel arrangements for the Department Chair and faculty.

• Assist the Department Chair and Program Directors as hiring liaison for faculty, teaching fellows, and graduate student assistants.

• Act as hiring liaison for student workers and manage their departmental onboarding, training, and overall performance.

• Coordinate prospective student visits with faculty.

• Aid visitors and outside contacts via email, phone, and face-to-face communication.

• Assist with all other duties as assigned by the Department Chair.

SUPERVISORY RESPONSIBILITIES

Responsible for assisting the department chair and faculty with supervising student worker onboarding and assigning tasks for student worker office assistants. Responsible for overseeing student worker time.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications:

• BS, BA, or AA degree

• Previous administrative assistant or office management experience in higher education or corporate environment.

• Proficient using Microsoft Office Suite (Word, PowerPoint, Excel, Teams), Outlook, and Windows Operating System.

• Experience supporting a large team while balancing multiple requests and competing priorities.

• Excellent customer service with strong written and verbal communication skills.

• Strong attention to detail and highly organized, with the ability to quickly understand the big picture.

Preferred Qualifications:

• BS, BA, or AA degree in Office Management, Project Management, Communications, or related field preferred, with 1 – 2 years of relevant work experience.

• Prior experience in an administrative assistant role at Liberty University and comfortable using BuyLU and Infor.

• Demonstrate competency with Banner.

• Experience using blackboard and canvas, is a plus but not required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

Candidate must be articulate and professional in all verbal and written communication. Must possess the ability to interact courteously and kindly with others. Must be comfortable answering phones, calling vendors, asking questions, and assisting with the coordination of events. The ideal candidate will have good problem-solving skills with the ability to think critically.

WORKING CONDITIONS

Work Environment

No unusual environmental conditions. The candidate works in an office setting.