Lee College Hiring for PT Administrative Specialist, Industrial Studies (TEMPORARY ASSIGNMENT) at Baytown, TX  Full Time

Perform clerical duties in support of Division Chair and full-time and adjunct instructors, which may require interaction with community members and coordination with other campus offices. Refer students to appropriate campus offices. This position reports to the Division Chair of Industrial Studies.

• Generate the industrial schedule for the Construction & Maintenance Education Foundation.
• Assist industrial students in registration. Provide basic counseling to the students, verify their eligibility, and help them fill out paperwork required by the Construction & Maintenance Education Foundation.
• Prepare faculty load list each term.
• Enter semester class schedule into PeopleSoft.
• Answer telephone calls professionally, route incoming calls to appropriate instructors.
• Input purchase orders using PeopleSoft and run budget reports.
• Order and maintain supplies for division members.
• Manage calendar for the department and Division Chair.
• Assist with travel arrangements for Division Chair, faculty, and applicable vendors.
• Maintain accurate records, as well as organized manual and computerized filing system. File and track required records such as division budgets, travel requests, absences, etc.
• Schedule, organize and assist with planning of meetings, take minutes during meetings and distribute copies of minutes.
• Assist with administration of student evaluations of faculty.
• Assist in implementing state curriculum procedures, legislative mandates, and SACS requirements.
• Assist Human Resources with required employment paperwork for instructors. Process Approval to Hire for new hires and submit to Human Resources Department.
• Assist with orientation of new and adjunct faculty, as needed.
• Type correspondence, syllabi, tests, outlines, and reports as required.
• Review website pertaining to division periodically to ensure information is accurate and up-to-date.
• Interview and hire student employees as needed.
• Access data and information in PeopleSoft; input information as requested.
• Provide technical support to faculty as needed (e.g., training on Blackboard, PeopleSoft, and proficiencies in Office applications for maintaining syllabi, etc.).

• Receive, sort, and send copies of the National Center for Construction Education & Research (NCCER) certificates to the Admissions Office.
• Distribute the NCCER transcripts and certificates to students.
• Provide support for special events.
• Perform other duties as assigned.

• High School Diploma or equivalent (G.E.D.)
• One (1) year of related work experience
• Able to work evenings and weekends as needed
• Demonstrated proficiency in the use of PC’s, online research, word processing, spreadsheets, presentations, and network-related software
• Must be self-motivated
• Must have excellent written and oral communication skills
• Demonstrated ability to work well with people