Kirkwood Community College Hiring for Executive Assistant – Continuing Education at Cedar Rapids, IA, IA Full Time

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:
The Executive Assistant provides administrative support and assistance to the Vice President of Continuing Education. This role requires a very high level of independent judgment and decision-making in non-routine matters, as well as access to highly confidential information. This role will perform a variety of general to complex administrative duties, including coordinating meetings and organizing communication on behalf of the Vice President of Continuing Education’s Office.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Maintains the schedule for the Vice President of Continuing Education, coordinating and scheduling meetings as directed, sometimes independently.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records and data including time-sensitive and confidential materials.
• Coordinates and prioritizes projects for the Vice Presidents of Continuing Education to ensure follow through and timely completion of work
• Will be required to coordinate activities with other college departments and outside agencies
• Responds to routine requests and matters not requiring the attention of the Vice President of Continuing Education.
• Coordinates travel arrangements for the Vice President of Continuing Education.
• Coordinates and organizes meetings and logistics for meetings.
• Attend Meetings and provide minutes and follow up correspondence.
• Assists with research and compiling information for division reports.
• Exercise discretion in screening and receiving telephone calls and visitors for the Vice President of Continuing Education.
• Handle sensitive and confidential information with integrity.
• Prepares reports, financial reconciliation for budgets, lists, and composes non-routine and routine correspondence.
• Make independent decisions regarding planning, organizing and scheduling of work.
• Supports continuous process improvement initiatives.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Have the ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions.
• Possess strong organizational skills and, ability to work efficiently and accurately. Deal positively and effectively with deadlines, and show flexibility in changing from one task to another quickly.
• Possess a skilled working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Outlook; a familiarity with Zoom and how to set up meetings and send out invitations on behalf of the Vice President of Continuing Education.
• Establish and maintain collegial working relationships with directors, colleagues, staff, students, and the general public.
• Be self-motivated, energetic, and detail-orientated with a positive attitude.
• Ability to process, maintain, and discuss with the Vice President of Continuing Education sensitive and confidential information with strict confidentiality.
• Excellent communication skills.
• Must be able to work independently with a strong sense of urgency
• Friendly personality, “Can do” attitude.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent and 2-5 years or more previous customer service or office experience required.
• Personal computer software knowledge and experience required.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS REQUIRED:

• Previous experience as an Executive Assistant preferred.
• Experience with Microsoft Word, Outlook, Excel, PowerPoint beneficial.

EEO AA/STATEMENT:

Kirkwood Community College shall not engage in nor allow unlawful discrimination against any employee or applicant for employment. This includes all employment practices, hiring practices, and unwelcome harassment of applicants or employees based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information or actual or potential parental, family, marital status or veteran status. If you have questions or complaints related to compliance with the policy please contact the Vice President of Human Resources at Kirkwood Community College, 313 Kirkwood Hall, 6301 Kirkwood Blvd., SW, Cedar Rapids, IA 52404, Telephone: 319-398-5572, Email: [email protected] or the director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD (800) 877-8339 Email: [email protected].