Ithaca College Hiring for ACADEMIC COORDINATOR-CLINICAL ROTATION & ASSESSMENT at Ithaca, NY Full Time

The Physician Assistant (PA) Program Academic Coordinator – Clinical Rotations and Assessment identifies, establishes, and maintains clinical rotation sites and preceptors, preceptor and learner orientation, site contracts, preceptor and learner communications, and rotation schedules. The Academic Coordinator assists the Director of Clinical Education with facilitating learner experiences at clinical sites, clinical rotation evaluation and assessment, and End-of-Rotation exams.

Job Responsibilities:  

• Build relationships to identify, establish, and maintain sufficient clinical rotation sites per ARC-PA standards.
• Facilitate contract completion between clinical sites and appropriate Ithaca College School of HSHP and legal counsel personnel.
• Maintain accurate records of clinical sites and rotations from initial and routine site visits into the learning management system, incorporating all appropriate categories, weights, and assignments, per ARC-PA Standards.
• Maintain accurate records of clinical sites and rotations within the ARC-PA portal.
• Perform routine site visits of established clinical sites as per ARC-PA Standards.
• Assist in preparation and coordination of End of Rotation and End of Semester practical and simulated exams and monitor to ensure test integrity during the exams.
• Schedule and organize site visits, Mid-Rotation Learner Evaluations, End of Rotation Days, and Preceptor and Learner Clinical Orientation.
• Obtain, maintain, and monitor expiration dates of documents demonstrating preceptor qualifications per ARC-PA Standards.
• Collaborate with the Director of Clinical Education to orient preceptors to the Ithaca College PA program and preceptor responsibilities.
• Collaborate with HR to create and remove Ithaca College affiliate accounts for inactive preceptors.
• Collaborate with the Budget Coordinator in creating Honorarium forms for preceptor compensation.
• Assist in compiling and disseminating Continuing Medical Education (CME) information to the appropriate preceptors. 
• Coordinate the necessary documentation and onboarding for learners rotating through clinical practices.
• Input and maintain schedules, evaluations, and up-to-date learner files, including immunizations and certifications within the learning management system.
• Collaborate with the Director of Clinical Education and other members of the team on assessment needs to ensure that all necessary data related to clinical site rotations is collected and tracked to monitor continued program growth as measured through the ARC-PA standards.
• Assist with implementing modifications to clinical site rotations based on evaluation or assessment data.
• Coordinate and arrange assigned program meetings, prepare agendas, reserve, and prepare facilities, and record and transcribe minutes of meetings.
• Ensure timely and accurate communication between clinical sites, preceptors, faculty, staff, and learners.

Required Knowledge, Skills, and Abilities: 

• Proficient in Microsoft Office, including Outlook, Word, and Teams.
• Experience collaborating with diverse and multi-disciplinary teams. 
• Ability to manage and organize information independently and efficiently.
• Ability to communicate verbal and written information.
• Understands how to manage confidential information.
• Exhibits the professionalism and interpersonal skills necessary to represent the college and cultivate relationships with clinical sites, preceptors, and learners. 

Minimum Qualifications: 

• Bachelor’s degree or equivalent combination of education and academic-related experience.

Preferred Qualifications:

• Master’s degree.
• Experience providing support in an academic, healthcare, or academic healthcare environment.
• Experience with a learning management system.

Experience planning and facilitating events or team 

PA Program Diversity, Equity and Inclusion Statement 

The Ithaca College PA Program uses an equity framework to guide our work that seeks to be representative of all people including those impacted by systematic disadvantages and marginalization. Program activities and topics will enhance the capacity of our faculty, staff, and learners to communicate across differences in productive ways. The activities and topics in our program can be applied in the workplace, classroom and clinic, interpersonal relationships, and community engagement. The Ithaca College PA Program will provide a brave place for healthy discussions while respecting and caring for each other.

 For additional information on the College’s commitment to diversity, equity and inclusion, see: https://www.ithaca.edu/diversity-and-inclusion.  

Application Instructions: 

Apply online with resume cover letter and 3 professional references

Hiring Range:  Starting at $19.19-$23. per hour, commensurate with qualifications and experience.  We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community.  For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness”. 

Visa Sponsorship is not available for this position.