Hunter College High School Alumnae/i Association Looking for Sr. Manager of Gift Administrator & Data Full Time

Job Summary
The Hunter College Hight School Alumnae/i Association (HCHSAA) is seeking an experienced and motivated
Senior Manager of Gift Administration & Data to join our dynamic team. In this key role and reporting directly to the Executive
Director, the Senior Manager of Gift Administration & Data is responsible for overseeing all gift administration processes from data
entry to donor acknowledgement leading a collaborative effort with development, donor stewardship and finance to ensure all charitable
contributions to the Hunter College High School Alumnae/i Association (HCHSAA) are received and processed at the highest level of efficiency
and accuracy.

ROLE AND RESPONSIBILITIES:
The ideal candidate has a bachelor’s degree and minimum five
years of experience in gift administration, fundraising, or related field. They must have strong organizational skills and a commitment to
accuracy, attention to detail, and proficiency with CRM databases and gift processing software. S/he manages all aspects of gift
administration including serving as primary resource and lead on matters of gift processing and policy for internal and external
constituencies. S/he will possess excellent verbal and written communication skills, and customer service.

S/he is a dynamic,
self-motivated and hands-on leader with a passion for data and its impact, comprehensive working knowledge of gift management, fundraising
operations, and marketing data and processes, and deep experience around the intersection between data, systems architecture, business
process and reporting needs. S/he will interact with HCHSAA’s key stakeholders to ensure both reliable ongoing operational support and
deliver value-added solutions to support the organization’s mission and goals. S/he serves as an expert on the HCHSAA’s primary
CRM system (Raiser’s Edge) and the gift administration system of record; provide guidance on industry best practices for gift
administration and data management.

GIFT ADMINISTRATION

• Oversees gift entry and data quality,
  transaction accuracy and maintains accurate records of all gifts and donor information.
• Reviews and reconciles transactions and
  cash reports and receipts daily.
• Provides Executive Director weekly report of gifts received for acknowledgement.
• Develop,
  maintain, and monitor the acknowledgement process to meet the organization’s expectations of personalized and timely
  communication.
• Responsible for creating policies, procedures, and training.
• Provides reporting for restricted funds,
  account balances, and gift receivables.
• Conducts pledge review and reminder process quarterly.
• Coordinates with CoS to
  oversee the management of all third-party online giving platforms.
• Track all investment account information.
• Oversees
  acknowledgment of pledges, pledge payments, matching gifts, memorial gifts, in-honor gifts, and other contributions to HCHSAA in accordance
  with IRS standards.
• In collaboration and at the direction of the Executive Director, manages donor stewardship, including report
  materials for high-level donors, and develops annual plans for donor stewardship touchpoints.
• Liaises with HCHSAA’s
  Accounting Team (Bookkeeper, Board Treasurer, Executive Director and Lutz & Carr Accounting firm) on gift management, including
  receipting, accounting, monthly financials, and tracking all investment accounts keeping auditing best practices in mind.
• Ensures
  regulatory compliance with the charitable gift accounting policies and reporting standards. Monitors and understands the IRS regulations as
  they pertain to gift acceptance, processing, and receipting, and to 501(c)3 organizational operations.

DATA

• Oversees the gift cycle, from proposal through stewardship, and prospect development services
  (research, management, reporting and analytics, and campaign support).
• Works with the staff, Board of Directors, Class Coordinators
  and alumnae/i writ large to keep alumni information complete and consistent.
• Carries out prospect research on donors and prospects,
  while proactively capturing biographical information and data updates on donor and prospects records using Raiser’s Edge, and other
  database and productivity platforms.
• Tracks giving histories and patterns of donors to determine philanthropic profiles including
  financial ability and capacity to make gifts.
• Designs, produces, and manages queries, exports, and reports to enable prospect
  management, campaign reports for board and committee meetings, analytical reports, solicitation updates, prospect identification reports,
  benchmarking reports and peer comparisons.

ADMINISTRATIVE DUTIES

• Ensures proper use of CRM
  databases and gift processing software.
• Track trends and emerging technologies in gift administration, data management, and
  fundraising and suggest strategies to optimize gift processing.
• Identifies training needs and facilitates training opportunities
  for the team.
• Supports fundraising and stewardship activities related to major gifts, planned gifts, and corporate and foundation
  philanthropy; and establish protocols and procedures to support all types of giving.
• Provide administrative support to Audit,
  Finance and Investment Committees.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree required.
• Minimum 5 years of related experience with 1–3-year direct experience in fundraising, finance
  and gift management experience highly preferred.
• Knowledge of economic and accounting principles and practices, banking and the
  analysis and reporting of financial data.
• Demonstrated proficiency in Blackbaud Raiser’s Edge and/or CRMs.
• Demonstrated ability to work independently and make informed decisions while also displaying an enthusiasm for learning and the
  confidence to ask questions.
• Project management experience.
• Demonstrated attention to details, and exceptional
  organizational skills.
• Database experience, Raiser’s Edge preferred.
• Knowledge of development/fundraising and/or
  donor relations best practices preferred.
• Understanding of and respect for confidentiality. Exemplary commitment to adherence to
  HCHSAA’s privacy and data security processes.
• Supervisory experience.
• A team player with the capability of working
  independently on projects with minimal supervision.
• Commitment to the mission, vision and values of the HCHSAA.

Technical Skills

• Microsoft Office Suite (Work, Excel, PowerPoint, Access, Publisher)
• Blackbaud
  Raiser’s Edge and other CRMs
• Sharepoint/OneDrive
• Adobe Systems Adobe Acrobat
• SAP Crystal Reports
• Google Analytics
• Fund accounting software
• Intuit QuickBooks
• Tax software

Applicants are asked
to submit a cover letter with salary requirements and resume to [email protected]. Resumes without cover letters will not be considered. All offers of employment are contingent upon
a completed criminal background check and education verification satisfactory to HCHSAA.

FLSA Status: Exempt, full-time with nights
and weekends occasionally required.

This position is a hybrid role (office/remote). It is also eligible for company sponsored
benefits, including medical, dental and vision insurance, currently employee paid 401(k), paid leave, summer Fridays.