Georgia Tech Hiring for Event Coordinator II (On-site) at Atlanta, GA  Full Time

This position will reside within the Georgia Tech Enterprise Innovation Institute (EI2). This role provides professional administrative services for 100+ research faculty personnel in EI2, most of which are assigned as Georgia Tech Extension Professionals.

The Advanced Technology Development Center (ATDC) at Georgia Tech is a startup incubator that helps technology entrepreneurs in Georgia launch and grow successful companies. ATDC is one of the oldest and most successful research university affiliated incubators in the United States and was named by Forbes as one of the “Top 12 Business Incubators Changing the World.” Founded in 1980, ATDC has fostered innovation and economic development by graduating more than 150 companies, which together have raised over $2 billion in outside financing. To learn more about ATDC, visit:

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with: Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.

Job Duty 1 –
Confer with event sponsors to determine scope and overall objectives associated with an event.

Job Duty 2 –
Based on client needs and facility availability determine resources required and prepare event schedule.

Job Duty 3 –
Make necessary facility reservations.

Job Duty 4 –
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.

Job Duty 5 –
Design and create promotional/publicizing materials (print, website, etc.).

Job Duty 6 –
Manage and track event budgets/costs, and maintain associated reports.

Job Duty 7 –
Conduct follow-up to determine adequacy of services provided in support of event.

Job Duty 8 –
May be responsible for identifying prospective customers and generating revenue.

Job Duty 9 –
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Four to five years of job related experience

Preferred Educational Qualifications
Technical Diploma, Associate’s Degree or two years college course work

Preferred Experience
Experience working as a department of one and being responsible for all events (which includes managing them from start to finish)

• Experience running multiple corporate events in one week
• Exceptional attention to detail
• Outstanding organizational skills
• Prior experience with Salesforce preferred
• Prior experience holding a p-card for purchasing

SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Salary range: Depending on experience this position will pay between $54,000 and $62,000

Location: On-site (Atlanta, GA)

Job grade: A7

This is not a supervisory position.
This position does have financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check which will include a credit check. Please visit

Additional Responsibilities Include:

• Facilitating monthly ATDC (Advanced Technology Development Center) Info Session meeting
• Planning and moderating monthly ATDC Entrepreneur’s Night
• This role will work 8-5p M-F except every 3rd Thursday from 12p-8p for planned events

GT benefits include:

• Retirement plan of Teacher Retirement Plan (TRS) Retirement Benefits | Human Resources | Georgia Institute of Technology | Atlanta, GA (gatech.edu)
• Medical plan options Your USG Benefits | University System of Georgia
• Vacation (working 100% time)
  • Staff: Less than 5 years: 15 days
    • 5-10 years: 18 days
    • 10 years or more: 21 days
• Sick time accrual 8 hours a month (8 days per year, do not expire at year-end)
• 10 paid national holidays (including Juneteenth) plus Thanksgiving includes off Thursday and Friday, and there is entire week of winter break with a campus shut down which includes 5 business days off paid- depending on calendar year might have Christmas or New Year included, if not, those paid holidays as well) this does not count against vacation time.
• After 6 months of full-time employment, eligible for Tuition Assistance Program (TAP)
• After 12 months of full-time employment eligible for Staff Tuition Reimbursement Assistance Program (STRAP)
• Perks at work – discounts available through various businesses.

Enterprise Innovation (EI²) extras:

• Professional Development budget
• Monthly cell phone reimbursement (flat rate of $50 or $75)
• Home Office Internet reimbursement (flat rate of $50)