256924
Atlanta, Georgia
Full-Time
Regular
Georgia Tech, Atlanta, GA
The Office of Undergraduate Education (OUE) challenges students to become accomplished learners who are able to make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to assist students in developing a strong foundation for success, during college and after. We do this through the efforts of our professional staff and student assistants.
Georgia Tech offers our faculty and staff a community that values diversity, education, training, and personal development. Being part of an environment that thrives on innovation and excellence is exciting for all who set foot on campus. Tech’s legendary history and extraordinary foresight make it a place where tradition combines with cutting-edge research and practices. This makes Georgia Tech a unique and opportune place to start or propel your career.
The Office of Undergraduate Education (OUE) is a diverse community of faculty, students, and staff who promote equity, diversity, and inclusion on our campus. We believe that the diversity and contributions of all of our community members are essential and make us who we are. We strive to create and maintain a welcoming and inclusive educational and work environment that values and respects our individual and communal differences.
This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6). Some telecommuting will be available in accordance with OUE’s guidelines. We are looking for hardworking professionals who value diversity and inclusion; are dedicated to undergraduate education; and make students the top priority to join our organization of talented, energetic, and creative team members.
This position reports to the Assistant Director for Administrative Operations in the Office of the Vice Provost for Undergraduate Education and will provide support to Office of Undergraduate Education (OUE) programs in the Clough Undergraduate Learning Commons. More information about OUE and our programs can be found here: . This position is a student facing position and will manage front desk operations. This position will require the candidate selected for this position to be in-person full time the first 2-3 months for training, with a hybrid format (3 days on campus, 2 days remote) once training is complete.
Supervise and coordinate administrative services within a large campus unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. This position will interact on a consistent basis with: unit management and staff. This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative personnel.
Job Duty 1 –
Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy
Job Duty 2 –
Define and communicate administrative staff duties; monitor performance and provide feedback
Job Duty 3 –
Supervise the maintenance of unit financial records
Job Duty 4 –
Oversee unit human resources administration, including transaction processing, time reporting and records maintenance
Job Duty 5 –
Supervise and coordinate direct administrative support to unit management
Job Duty 6 –
Organize and supervise unit records management function
Job Duty 7 –
Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies, etc.
Job Duty 8 –
Schedule and organize meetings and other events
Job Duty 9 –
Perform other duties as assigned
Educational Requirements
Bachelor’s Degree in Business Administration or related field or equivalent combination of education and experience
Required Experience
Six to eight years of job related experience
Preferred Qualifications:
This position may supervisor.
SKILLS
This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.
Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.
Successful candidate must be able to pass a background check which will include a credit check. To obtain Georgia Tech’s background check policy, please visit:
Note: This position does require a purchasing card (P-Card) and is required to pass a credit check.
Essential Duty: The use of a Purchasing Card has been identified as an Essential duty for the position. Results of the credit check will be used to make employment decisions including hiring, retention, promotion or reassignment.
Job Grade: A9
Salary Range $60,846.00 – $82,750.00
Salary will commensurate with experience and education
Benefits & Perks:
Holidays:
Georgia Tech has established 13 official paid holidays each calendar year for employees at the institution. These holidays shall be awarded in addition to earned vacation time.
Georgia Tech is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, ethnicity, ancestry, color, religion, sex, pregnancy (including childbirth, lactation, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, age, marital status, disability, genetics (including testing and characteristics), or protected veteran status, uniformed service-member status, political affiliation or any classification protected by federal, state, or local law. Consistent with its obligations under federal law, each company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance in employment qualified women, minorities, disabled individuals and veterans.
Georgia Institute of Technology is committed to making our online job application as accessible as possible. In the event you require accessibility assistance applying for open positions, please contact us at [email protected].
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