Fox Valley Technical College Hiring for Specialist – Academic Operations (Part-Time LTE) at Appleton Full Time

Specialist – Academic Operations (Part-Time LTE)

Fox Valley Technical College

Job Category
Limited Term Support Staff – Less than 6 months (Fixed Term)
FVTC Worksite
Service Motor Company Agriculture Center
Hourly Rate
$22.29
Hours Per Week
20

Job Description Summary
This part-time, limited-term position is responsible for independently performing a variety of complex technical and operational functions to facilitate successful instructional operations. Requires extensive knowledge of the College and division’s operating procedures and information systems. This position serves as a functional and technical expert for divisions regarding the College academic programming and record systems, ensuring compliance with WTCS and college policies, procedures, and requirements.

Job Description

ESSENTIAL JOB FUNCTIONS

• Collaborates with Dean, Associate Deans, Department Chairs, and Business Industry Services for development of new courses and course changes, and accurately inputs course information into database.
• Supports instructional management and division faculty/staff with new program development and program modification processes.
• Prepares academic programming system proposals and required state forms and other materials on behalf of the division.
• Serves as a division resource to ensure alignment with college policies and WTCS guidelines.
• Coordinates class scheduling with Dean, Associate Deans, Department Chairs, team leaders and instructors.
• Prepares credit and noncredit class information, enters class section data into database system, verifies accuracy of information, and updates class sections accordingly.
• Reviews, verifies and edits division class information published in the Take a Class book and website.
• Provides data to support division analysis using existing reports and other reporting tools, such as Missing Grades, Class/Course Errors, Unknown Instructors, Zero Enrollments, Enrollment Trends, Class Scheduling, and other Instructional topics to ensure accuracy and data integrity of division information to meet state guidelines and reporting timelines.
• Collaborates with staff throughout the College to provide students with accurate program and class information within designated timelines.
• Responsible for knowledge of Employee Handbook items related to faculty teaching assignment. Prepares instructor schedules and posts the schedules to the staff directory.
• Verifies accuracy of instructor workload hours. Serves as liaison with Payroll and Certification Officer and functions as a resource for Workday system questions.
• Updates and verifies class section information to ensure accurate pay.
• Generates and distributes electronic Teaching Agreement (eTA) for non-contract instructional hours and adjunct faculty. Identifies and resolves scheduling issues under the guidance of division leadership relative to the effective use of academic space and compliance with special needs.
• Utilizes the room scheduling system for class and event scheduling.
• Functions as the liaison with the Room Schedule Business Analyst, Event Planner, other division personnel, and outside businesses/agencies for events.
• Maintains master textbook list for division courses.
• Prepares and submits textbook requisitions to the Campus Bookstore in accordance with timelines. Monitors ongoing changes and updates textbook information in database. Serves as liaison with Campus Bookstore, instructors, and textbook publishers.
• Orders desk copies of textbooks and ancillaries for division instructors.
• Troubleshoots course and class section issues/errors, data inconsistencies, and recommends solutions for the documentation of continuous process improvements.
• Trains class creators and serves as a continued resource for support.
• Communicates effectively and maintains working relationships with customers to include but not limited to, management, faculty, staff and students, as well as marketing, student financials, counseling, and registration teams.
• Performs projects and other related divisional duties as requested by Division Dean, Associate Dean, or Associate Vice President-Regional Campuses. Assists with testing of the student database system patches/fixes and new upgrades. Provides back up support to division and other Academic Operational Specialists.

QUALIFICATIONS, TRAINING, AND EXPERIENCE

• Associate Degree in related field is required, AND
• Three years of recent, related work experience, AND
• Advanced skills in College Resource Management System technology, AND
• Intermediate knowledge of Windows operating systems, MS Office Suite (i.e. Word, Excel, and Outlook) is required, OR
• An equivalent combination of related education, training, and experience.

ESSENTIAL APTITUDES, SKILLS, KNOWLEDGE, AND PERSONAL CHARACTERISTICS

• Demonstrate ethical conduct in all aspects of the work environment.
• Exceptional customer service skills and the ability to maintain an excellent working relationship with internal and external customers.
• Excellent oral and written communications skills, as well as good listening skills.
• Ability to independently identify needed action and meet detail-oriented deadlines.
• Excellent organizational skills and ability to work under pressure. Neatness in work and appearance.
• Demonstrate a positive attitude, maturity, initiative and integrity with a professional image contributing to the success of the college. Work effectively in a team environment.
• Ability to work with diverse student, staff, and community populations.
• Ability to maintain confidentiality and professionalism. Accept responsibility for professional growth.
• Dependable, punctual, and commitment to following through on tasks.
• Flexibility in work schedule is required. Strong analytical and problem-solving skills are required.

Additional Information

Starting pay: $22.29 per hour.

Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.

FVTC strongly and actively strives to increase diversity and provide equal opportunity within its community. FVTC does not discriminate against persons based on age, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sexual orientation, transgender status, veteran status, weight or any other protected class.

To apply, please visit: https://fvtc.wd1.myworkdayjobs.com/en-US/FVTC/job/Appleton-WI/Specialist—Academic-Operations–Part-Time-LTE-_JR2023-474

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.

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