FloWorks International LLC Hiring for Administrative Assistant – Edison, NJ at Edison, NJ  Full Time

Sunbelt Supply is global provider of flow control solutions. We maintain one of the largest and most diversified selections of valves, actuators, actuation accessories and specialty PFF in North America, comprised of more than 50 major manufacturers. We provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work. Sunbelt Supply is also an authorized Automation Service Center for Velan, Bettis and Limitorque and many more.

Sunbelt Supply is a subsidiary of FloWorks International LLC, which is a privately held company located in Pasadena, Texas.

Summary of Responsibilities

Provides a variety of secretarial, clerical, and administrative support duties for departments, functional groups and/or Executives. Manage the administrative activities of a department, functional group and/or area including managing, overseeing data entry, running reports and office services.

Major Tasks, Responsibilities and Key Accountabilities

• Provide assistance to the operations and administrative teams.
• Complete and maintain spreadsheets (Excel) to assist with various operational tracking and duties.
• Maintain test reports, ensuring accurate and timely completion of reports.
• Assist with the completion of job quotations.
• Manages vendor selection, pricing, and delivery of branch services such as office supplies.
• Tracks and updates time for associate’s hours, vacation, sick time, and personal days.
• Coordinates the assignment of office space, computers, and equipment.
• Acts as liaison to corporate office for accounts payable, human resources, Workers’ Compensation, and billing issues.
• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events (internal and external). Maintains up-to-date calendar.
• Maintains and orders department office supplies. Processes invoices for payment.
• Coordinates candidate interview process (e.g., scheduling, communication, etc.).

Competencies:

• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications

• Minimum of a high school diploma.
• 2 – 5 years of administrative experience, or equivalent number of years of education and experience.
• Excellent organizational skills preferred.
• Ability to sit and perform data entry tasks for extended periods. Preferred candidate needs to be able to work quickly, and more importantly, accurately, in order to minimize errors.
• Strong Excel experience required, along with knowledge of other Microsoft products such as Word & PowerPoint.
• Ability to work independently without constant management, as well as the ability to communicate and work effectively with others.
• Strong verbal and written communication skills are required.
• SAP Business One experience preferred, but not required.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to draft routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
• Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume.
• Proficient in use of standard office equipment such as computers, phones, fax machines & copiers.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Professional office environment.

Occasionally required to stand, bend, and walk.

Continually required to sit.

Occasional light lifting up to 15 lbs.

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status.

FloWorks participates in the US Government’s E-Verify program.