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Flagler College Looking for College Receptionist and Administrative Assistant (169) Full Time
Job Description
To provide administrative support to the Director of Safety and Security and route calls coming into the College to the appropriate department during normal business hours.
Responsibilities
- Primary Responsibilities
- Type Correspondence
- Compile data for statistical reports
- Answer switchboard/multi-lined telephone system, and Emergency Blue Lights phone
- Greet and answer inquiries for general public, visitors, employees, and students
- Route and resolve information requests
- Respond to various special and/or sponsored events’ requests for reserved parking on campus
- Using portable radio, dispatch Security Officers to calls for service/assistance/help, etc. on the campus and to/at all off-campus College properties; request emergency responders (police, fire, EMS) over 911 when necessary
- Contact alarm-monitoring companies to place systems on/off tests during maintenance
- Monitor LiveSafe Web client and respond accordingly
- Process and secure Lost/Found items turned in by members of the campus community, visitors, and Security staff.
- Issue parking decals and temporary parking passes to faculty, staff, students, and visitors
- Maintain paper and electronic files
- Schedule appointments
- Additional Responsibilities:
- Performs such other College related duties as may be required by the Division
- Applications will be accepted until the position is filled
Qualifications
- Minimum Qualifications:
- High School Diploma or GED
- 2 years of related experience
- Proficient in Microsoft Office Suite
- Thorough knowledge of modern office procedures
- Characteristics Preferred:
- Ability to maintain confidentiality
- Ability to treat all guest with respect and them feel welcome and valued
- Preferred Qualifications:
- Knowledge of security and safety practices and law enforcement principles in a college or university environment
- Knowledge of federal laws relating to a college environment, to include HIPPA, FERPA, ADA, Clery, VAWA
- Working Conditions and Physical Requirements:
- Sedentary work: Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects
- Sedentary work involved sitting most of the time and occasionally walking and standing
- Physical Activities:
- Climbing, walking, crouching, repetitive motions, and ability to communicate appropriately with students/colleagues
About Us
Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community.
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Non-Discrimination Statement
Flagler College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, gender, religion, national origin, age, disability, marital status, familial status, sexual orientation, gender identity or expression, or any other protected characteristic. Flagler College complies with applicable federal, state and local laws governing non discrimination in employment in every College facility. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Inquiries regarding discrimination on the basis of sex and gender may be referred to the Title IX Coordinator, Office for Civil Rights (OCR), or both. Contact information for the Title IX Coordinator, OCR, and the College’s Sexual Harassment Policy can be found here: www.flagler.edu/title-ix.
Job Info
- Job Identification
169 - Job Category
Student Affairs – Support Personnel - Posting Date
07/26/2023, 08:55 PM - Degree Level
High School Graduate - Job Schedule
Full time - Locations
74 King St, Saint Augustine, FL, 32084, US
- Prior Employee Info (for Replacement position only)
Cheryl Stone-Stucker - Is Hiring Manager a VP?
No - Will this job be posted on Interfolio?
No
Flagler College is committed to diversity, inclusion and pursuit of a higher education with adherence to high ethical standards. It is the policy of Flagler College not to discriminate in admission, treatment, or access to, or employment in, its programs or activities on the basis of race, color, gender, religion, national origin, age, disability, marital status, familial status, sexual orientation, gender identity or expression, or any other protected characteristic.