Fairfield University Looking for Coordinator of Intersession & Special Projects Full Time

Job Description:

Summary Statement:

Fairfield University seeks a Coordinator of Intersession & Special
Projects to manage the University’s Summer and Winter Session Schedule of Classes and related systems in accordance with university
academic regulations and policies and with high standards of accuracy, timeliness, and professionalism. Reporting to the Vice Provost for
Graduate, Continuing & Professional Studies, the Coordinator of Intersession & Special Projects is responsible for following best
practices for scheduling, curriculum, registration, recordkeeping, and technology.   The Coordinator of Intersession & Special
Projects will be the liaison to academic departments and will utilize project management skills in implementing, maintaining and
coordinating all academic schedule activities related to the Summer and Winter Intersessions. Additionally, the Coordinator will maintain
the calendar of the Vice Provost and also work with the Vice Provost on special projects related to program research and accreditation.

Relationships:

Reports to: Vice Provost for Graduate, Continuing & Professional Studies

Staff: None

Other
Internal Contacts: Deans; Academic Department Chairs; Academic Program Coordinators; Faculty; Students; Directors; Director Event Planning,
Facilities Planning, Information Technology Services, Director of Marketing & Communication; Director of Institutional Research; Bursar;
Registrar; Director of Financial Aid; Directors of Center for Academic Excellence

External Contacts: Vendors; State and Federal
Agencies; Regional and National Associations; Parents; Students

Responsibilities:

• Manages all aspects of the
  academic scheduling process for Summer and Winter intersessions, from initial contact to Department Chairs and Schedulers to utilizing the
  CLSS, EMS and Ellucian Banner or Workday SIS to enter courses and updating related webpages.

• Issues faculty contracts for
  Summer and Winter intersessions through the Workday system.

• Collects, processes, analyzes, and maintains course information
  for college/schools, departments, programs, and organizations for courses, academic events, and final exams for the Summer and Winter
  intersessions

• Assists Vice Provost for Graduate, Continuing & Professional Studies with professional calendar, organizing
  high-level committee meetings, taking minutes in various University governance meetings

• Edits and sends out the twice-monthly
  graduate student newsletter, The Graduate Chronicles, in collaboration with the Vice Provost.

• Assists with special projects
  related to researching potential new graduate program options and accreditation.

• Participates in professional development
  opportunities (classes, workshops, conferences, etc.) related to job duties and office needs.

• Collaborates with campus
  partners to define needs, set priorities, and implement effective administrative practices through systems and business
  operations.

• Participates in implementation and maintenance of policies, objectives, short-and long-range
  planning.

• Represents the organization on various committees, task forces and at local and national
  conferences.

• Performs miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities
Required:

• Knowledge of computerized student information systems, particularly Ellucian Banner and
  Workday.

• Knowledge of scheduling systems like CLSS, EMS, or other related scheduling systems.

• Ability to
  develop and maintain recordkeeping systems and procedures.

• Strong interpersonal and communication skills and the ability to
  work effectively with a wide range of constituencies in a diverse community.

• Ability to gather data, compile information, and
  prepare reports.

• Troubleshoot technical issues with faculty and staff for a variety of student-related systems; when
  necessary, coordinate with campus partners and third party vendors.

• Skill in the use of personal computers and related
  software applications.

• Ability to communicate effectively, both orally and in writing.

• Knowledge of the rules,
  regulations, and laws regarding student records; scheduling and curriculum policies.

• Ability to analyze and solve
  problems.

• Ability to develop, plan, and implement short- and long-range goals.

• Ability to use project
  management skills to see priorities through to completion.

• Ability to maintain confidentiality of records and
  information.

• Ability to interpret, adapt, and apply guidelines and procedures.

• Ability to make administrative
  and procedural decisions and judgments on sensitive, confidential issues.

• Ability to foster a cooperative work
  environment.

Minimum Education and/or Work Experience: 

Bachelor’s degree in related field and at least three
or more years of related experience in higher education.

Computer Skills

• Proficiency with MS Office Suite,
  Internet and email applications.

• Experience with Ellucian Banner and/or Workday (including query writing)
  preferred.

• Experience with scheduling platform CLSS and room assignment through EMS preferred.

• Experience with
  mobile applications, social media platforms, online workspace tools, and web applications.

This position is based at
Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.

Category:

Academic –
Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs
indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this
classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities,
activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may
change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a
satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin,
disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic
protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your
application, so please have all documents available before applying. Faculty Positions: If you need to
upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job
description. Staff positions: If you need to upload more than 5 documents, please either combine them to
upload or email them to [email protected]