ETAP Hiring for Administrative Assistant Job at Irvine, CA Full Time

· Responsible for administrative support to the sales department to ensure efficient utilization of time

· Process orders

· Create and check proposals

· Assist the Sales Engineers with lead/customer follow up, as requested.

· Performing internal audits of sales reports on weekly, monthly & quarterly basis

· Interface, correspond, and support our international offices and Authorized Reps

· Responsible for back up of reception and telephone duties

· Schedule meetings and coordinate calendars as requested

· Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts

· Support the sales team with CRM reports and contact data import

· Help assist with CRM system projects and requirements

· Record, transcribe and distribute meeting minutes within appropriate time frames

· Coordinate departmental correspondence to facilitate on-going communications and efficient departmental operations

· Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner

· Conform with and abide by all regulations, policies, work procedures, and instructions

· Conform with all safety rules and use all appropriate safety equipment

· Assist the Sales and other Departments as needed

· Perform other duties as assigned

Job Knowledge, Skills, and Abilities

· Must have 3+ years of administrative support experience

· Experience using Microsoft Dynamics CRM, or equivalent a plus

· Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy

· Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work

· Ability to solve problems independently using exceptional judgment and decision making

· Superior math skills and experience working in a fast-paced sales environment with pricing, proposals, etc.

· Ability to multi-task and communicate effectively via telephone and email

· Works well in a team environment and able to work with a diverse group of people

· Excellent verbal and written communication skills

· Advanced computer skills related to creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, CRM

· Valid driver’s license

Education

· Business school, Bachelor’s Degree in Business, communications, or relevant field is a plus

ETAP is an Equal Opportunity Employer and is committed to workforce diversity. Local applicants encouraged to apply. ETAP is a smoke-free workplace and drug-free work environment. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search. Applicant must be eligible to work in this country. No phone calls please.

Job Type: Full-time

Pay: $22.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Irvine, CA 92618: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor’s (Preferred)

Experience:

• Administrative: 3 years (Required)
• Microsoft Dynamics 365: 1 year (Preferred)

Work Location: One location