El Paso Community College Hiring for Accounts Receivable Specialist at El Paso, TX, TX Full Time

Job Summary

Responsible for processing the billing, collection, and reconciliation of individual student, staff, and agency accounts.

Essential Functions

Analyze transactions affecting students’ and agencies’ accounts. Verify amounts on individual and general ledger accounts. Adjust data to correct sub-ledger and general ledger accounts, maintain statistical spreadsheet on receivable and related activities.

Verify grant and receivable coding supported by external contracts, purchase orders, internal memos, correspondence and letters of credit affecting departments such as Academic and Continuing Education, Financial Aid, Registrar, and financial reporting. Interact with all related Banner modules in identifying amounts, awards, and revenue transactions.

Process journal entries, billing charges, payment adjustments and vouchers on overpayments in integrated system. Research records, interact with Tuitions, Registrar, Continuing Education, Financial Aid, Accounts Payable, Counseling, Cashier and General Accounting departments to verify transactions. Compare cashier receipts batch against sub-ledger database.

Assign detail codes on Banner System for scholarships, grants, and financial aid requests on special processes for registration purposes. Process continuing education and academic registration for students requiring special coding. Verify calculation of awards to specific grants on billing and invoices distributed to agencies and other source reconciliation.

Generate detailed spreadsheets on agency accounts receivable for collection purposes. Process Schedule Revision Forms on database to ensure correct posting of revenue to District’s general ledger. Process journal entries on electronic deposits affecting Treasury Fund. Process invoices to agencies through compilation and verification of documents in the Banner system.

Assess charges accordingly to loan receivables and return checks, if appropriate. Process miscellaneous transactions to student accounts. Disseminate information on policies and procedures of Federal, college, and departments. Distribute correspondence, financial aid and student refund checks, flag accounts for special conditions such as uncollectible, turnover, bankruptcy, and other departmental requests.

Prioritize workload according to deadline on receivables. Process and distribute payout checks released from receivables. Assign special codes on Banner Detail Code along with related general ledger set up affecting revenue and expenses as well as receivables.

Perform other duties as assigned.

Qualifications

Required Qualifications:

1. Associate’s degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Experience with receivables and collection processes and reconciling accounts.

3. Effective organizational, time management, and interpersonal skills.

4. Ability to maintain confidentiality of work related information and materials.

5. Ability to multi-task.

6. Effective oral and written communication skills.

7. Experience performing data entry.

Special Conditions:

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

2. Job will require working irregular hours including evenings and weekends.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. Only documents stating ‘Transcript’ or ‘Unofficial Transcript’ will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity. Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit, use hands to feel, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.