Illinois State University Hiring for Office Support Specialist (Full-time position subject to academic break layoff/reduced to ho at Normal, Illinois Full Time

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Work type: On Campus
Location: Normal, Illinois

Title: Office Support Specialist (Full-time position subject to academic break layoff/reduced to 20 hours per week June 1 – July 31 each year)
Division Name: Academic Affairs
Department: History

Job Summary

The person in this job performs a variety of clerical tasks to ensure the provision of consistent assistance to our faculty, students, and other constituents. These duties and responsibilities fall into three primary categories; operational duties, supervision of student workers and faculty support duties, especially related to History Education. The job has telephone and face-to-face contact with faculty, students, university staff, and the general public. It is expected that the person in this job conducts themselves in a professional manner at all times and presents a pleasant, courteous, and helpful face to all visitors realizing that s/he is the “front door” to the department.

Salary Rate / Pay Rate

$16.68 – $17.33 per hour

Required Qualifications

1. High school graduation or equivalent.

2. Any one or any combination totaling two (2) years (24 months) from the categories below:

A. college or university course work in any curriculum as measured by the following conversion table or it proportional equivalent:
– 30 semester hours equals one (1) year (12 months)
– Associate’s Degree (60 semester hours) equals eighteen months (18) months
– 90 semester hours equals two (2) years (24 months)
– Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. work experience performing office/clerical activities, including use of computer systems

3. One (1) year (12 months) of work experience comparable to the second level of this series

Preferred Qualifications

1. Knowledge of computer programs like Microsoft Word, Excel, Webpage management.

2. Must be familiar with locating resources on the Internet.

3. Basic accounting skills.

4. Familiarity with Datatel and Campus Solutions.

5. Knowledge of office and university procedures.

Work Hours

This is a full-time position working Monday through Friday, 8:00am – 4:30pm.
This position is subject to academic break layoff June 1 through July 31 each year. During this time, the position will work a reduced schedule of 20 hours per week.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

July 2023

Optional Applicant Documents

Transcripts – See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on “Apply”

Special Instructions for Applicants

This position is subject to academic break layoff June 1 through July 31 each year.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put “see resume” in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Transcripts (may be unofficial) must be submitted by the deadline date in order to receive full consideration on the exam. Transcripts may be uploaded with the application or by one of the options listed below.

In order to be eligible for Veteran’s Preference points on the exam, appropriate military service documentation, such as a DD-214 must be faxed, mailed or delivered to Human Resources by the deadline date in order to receive the maximum eligible points:

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

This position is represented by AFSCME Local 3236-Clericals.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
[email protected]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 06/20/2023 02:40 PM CST
Application Closes: 07/04/2023 11:55 PM CST

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Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription.The email address was invalid, please check for errors.You must agree to the privacy statementSubscribeRecaptchaPrivacy agreementOffice Support Specialist (Full-time position subject to academic break layoff/reduced to 20 hours per week June 1 – July 31 each year)Opened06/20/2023 Closes07/04/2023 DepartmentHistoryThe History department is seeking an enthusiastic and organized individual to perform office support/receptionist duties. The History department is one of the largest and most diverse units within the College of Arts and Sciences.

Current OpportunitiesOffice Support Specialist (Full-time position subject to academic break layoff/reduced to 20 hours per week June 1 – July 31 each year)Opened06/20/2023 Closes07/04/2023 DepartmentHistoryThe History department is seeking an enthusiastic and organized individual to perform office support/receptionist duties. The History department is one of the largest and most diverse units within the College of Arts and Sciences.

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