El Camino Community College Hiring for Admissions & Records Technician I at Torrance, California Full Time

El Camino College

 

Admissions & Records Technician I

Req: C2324-009

Division: Admissions & Records

Close Date: 10/12/2023

 

Complete job description and application available online at: https://elcamino.igreentree.com/css_classified

 

BASIC FUNCTION:

Under the direction of assigned supervisor, the Admissions & Records (A&R) Technician I performs a variety of established admissions and records procedures. Provides students, staff, faculty, and the general public with information and assistance regarding admissions procedures, records, and registration.

 

REPRESENTATIVE DUTIES:

Researches and/or responds to inquiries and requests regarding registration processing, verifications, and/or issues related to the online student system. Resolves routine problems or refers more complex problems to appropriate staff member. Composes routine correspondence as needed. Ensures written replies are in compliance with policies and procedures.

 

Provides assistance in the day-to-day administration of the A&R office. Screens and routes incoming calls. Provides routine information to academic units, agencies, faculty, staff, and/or students. Documents messages and/or transfers calls as appropriate. Notifies students of A&R decisions as assigned or requested. Sorts mail and makes campus deliveries. Directs visitors to other staff as appropriate.

 

Acknowledges and greets visitors. Assists individuals requesting basic information. Provides information and/or assistance with admissions procedures, registration, records policies and procedures. Refers more complex requests to other staff.

 

Collects and processes tuition exemption requests, class rosters, positive attendance forms, drops, and grades. Cross-checks grades assigned to roll books and grade sheets. Distributes and collects attendance, drop sheets, and grade information for inclusion in state reports.

 

Processes forms, applications, and other documents. Ensures collected forms are complete. Scans and indexes documents. Verifies and enters information into a database. Edits database records and/or files as appropriate. Ensures reports generated from database are accurate and complete.

 

Performs other related duties as assigned or requested.

 

JOB QUALIFICATIONS

Education and Experience:

High school diploma or G.E.D.

One (1) year of clerical or administrative office support experience.

 

OTHER QUALIFICATIONS:

Knowledge/Areas of Expertise:

Familiarity with a college admissions and records office environment highly desired.

Familiarity operating a computer and utilizing standard office software.

Knowledge of administrative practices and procedures.

 

Abilities/Skills:

• Skilled at record-keeping.

• Skilled at establishing and maintaining accurate filing systems and records.

• Skilled at organizing work and setting priorities.

• Skilled at exercising tact and diplomacy at all times.

• Ability to be flexible with schedule (evenings/weekends) to accommodate operational needs.

• Ability to report to work regularly and consistently.

• Ability to follow departmental procedures, District policies, and other regulatory requirements.

• Ability to learn new office equipment and navigate online systems.

• Ability to interpret and explain rules, regulations, procedures, and policies.

• Ability to relate effectively to students and other office visitors.

• Ability to establish and maintain positive and effective working relationships.

• Ability to exercise sound judgment.

• Ability to communicate clearly and effectively both orally and in writing.

• Ability to produce clear and accurate reports and correspondence.

• Ability to maintain confidentiality of District files and records.

• Ability to lift up to 15 pounds without assistance.

 

Licenses or Other Requirements:

• Valid California driver’s license

• Up-to-date FERPA training

 

WORKING CONDITIONS:

• Office setting.

• Some evening and weekend hours may be required depending on operational needs.

• Extended periods of standing and/or sitting.

• Movement from one work area to another as needed.

• Use of arms, legs, and back to lift and carry items.

• Reaching movements to retrieve files.

• Subject to constant interruptions.

• Requires dexterity of hands and fingers to operate office equipment.

• Some travel may be required on occasion.

 

STARTING SALARY: $4,503 per month.

 

Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($5,739 per month). Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).

 

CLOSING DATE: Thursday, October 12, 2023 at 3:00 p.m.

Position will be closed upon receiving the first 75 qualified applicants or October 12, 2023 at 3:00 p.m., whichever occurs first.

 

CONDITIONS OF EMPLOYMENT

This position is a full-time, twelve-month position subject to a probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive workdays. Schedule may vary to include hours outside of the normal work schedule and weekends depending on operational need.

 

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

 

ADA ACCOMMODATIONS:

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)

 

BENEFIT HIGHLIGHTS

Health, Life, Dental and Vision Insurance

The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.

 

Sick Leave and Disability

Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely.

 

Retirement

Full-time employees contribute a percentage of their regular salary the Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

 

Summer Work Hours

During the summer, employees work eight 32-hour work weeks with full pay.

 

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: http://www.elcamino.edu/jobs

2) Resume including educational background, professional experience, and related personal development and accomplishments.

 

IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

 

If you should need assistance please call (310) 660-3593 Ext. 3807 or visit the office between 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at [email protected].

 

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

 

Jeanne Clery Act Compliant

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published an Annual Security Report and all required statistical data. This publications includes Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

 

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.