Location: ECC Campus
Division Industry &
Technology
Position Type: Classified Staff
Posting Close Date: 07/18/2023
Under the
direction of an assigned supervisor, the Budget Specialist performs a variety of accounting and budgetary duties for a division or
department. Reviews and monitors budgets including grant-funded projects. Reconciles expenditures and generates financial reports.
REPRESENTATIVE DUTIES:
Review, monitor, and track budget expenditures including grant-funded projects. Verify accounting records
and transactions for accuracy, timeliness, and adequacy of supporting documentation. Ensure compliance with District fiscal policies and/or
external agency rules and regulations.
Reconcile and balance accounts to align with the District’s financial system. Identify,
research, and resolve problems and adjust budgets accordingly in consultation with supervisor. Interact with internal and/or external
contacts, as required, to correct budget deficiencies and/or discrepancies. Ensure supporting documentation exists for auditing purposes and
for future funding requirements.
Assist in developing budget projections and forecasts based on program needs, expenditure trends,
and various funding sources. Organize data and prepare reports and other financial statements for management review, budget decision-making,
submission to external agencies, and/or in compliance with District fiscal processes. Ensure reliability and integrity of data.
Prepare, process, and/or review a variety of documents (i.e., invoices, requisitions, purchase orders, timesheets, and other business
forms.) Track equipment and other supply purchases and estimate deliveries. Interface with purchasing, accounts payable, accounts
receivable, and external vendors to verify expenditures, accounts, and resolve budget discrepancies.
Serve as an internal resource
to faculty, administrators, staff, or students on departmental and District administrative procedures. Research and compile information as
needed. Maintain currency on revisions to department and/or District policies and procedures. Attend trainings as needed. Implement changes
or enhancements to administrative procedures to improve productivity, efficiency, and service.
Monitor grant-funded account budgets
and/or unrestricted funds. Organize data and provide various calculations. Analyze actual versus budget performance to determine variances.
Consult with supervisor to make corrections. Ensure information is reconciled on a regular basis. Attend budget review meetings and report
on fund balances as requested.
Coordinate with supervisor, staff, and/or faculty to ensure budgets are allocated appropriately for
supplies and repairs to support approved programs and projects. Ensure grants and other budget-related deadlines are met and projects are
completed within budget.
Coordinate and assist with a variety of projects.
Assist and cooperate with assignments from other
divisions as necessary.
Assist with various office clerical and secretarial functions.
Perform other related duties as
assigned.
Education and Experience:
Two (2) years college-level training in accounting or related field; and
Three
(3) years of increasingly responsible fiscal, statistical, clerical accounting, or budget maintenance experience.
OTHER DESIRED
QUALIFICATIONS:
Knowledge/Areas of Expertise:
Knowledge of research methods and techniques.
Knowledge of laws, rules,
and regulations involved in assigned activities.
Knowledge of statistical record keeping, report writing, structure and formats.
Experienced in advanced report writing methods and techniques.
Experienced in organizing, evaluating, and compiling data for
governmental agencies.
Abilities/Skills:
Skilled at developing and revising policies, administrative procedures, forms, and
manuals.
Ability to conduct research, reporting, and statistical functions at a paraprofessional level.
Ability to audit,
compile, and maintain documentation for District fiscal/program related matters. Ability to maintain a variety of fiscal related
records.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to communicate
effectively both orally and in writing to gather information.
Ability to plan and organize work.
Ability to meet schedules
and time lines.
Ability to analyze situations accurately and adopt an effective course of action.
Ability to understand and
work within scope of authority.
Ability to calculate and organize numerical data.
WORKING CONDITIONS:
Requires
extensive computer work.
Requires dexterity of hands and fingers to operate a keyboard.
Requires high volume telephone
usage.
Must be able to exchange information in person and on the telephone.
Must be able to sit for extended periods of
time.
CLOSING DATE: THURSDAY, JULY 18, 2023 at 3:00 p.m.
SALARY: (Step A) $5,612 per month.
Generally, new employees
start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are
granted on the first day of the month following each year of service, until Step F is reached ($7,202 monthly).
Employees contribute
8% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This is a full-time,
twelve-month position subject to a probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five
consecutive work days. Schedule may vary to include hours outside of the normal work schedule and weekends depending on operational need.
Offer and acceptance of employment is subject to verification of all information provided on the employment application,
credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the
Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid
Social Security card upon hire.
ADA ACCOMMODATIONS
Applicants with disabilities requiring special accommodations must contact
the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request
(maxient.com)
BENEFIT HIGHLIGHTS
Health, Life, Dental and Vision Insurance
The College provides a diversified insured
benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision
insurance is available, toward which both the College and the employee contribute.
Sick Leave and Disability
Paid sick leave
is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely.
Retirement
Public
Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow
eligibility to continue in the same retirement system.
Summer Work Hours
During the summer, employees work eight 32-hour work
weeks with full pay.
TO APPLY
An applicant must submit the following by the closing date:
Online application:
http://www.elcamino.edu/jobs
Cover letter describing how applicant meets the
qualifications.
Resume including educational background, professional experience, and related personal development and
accomplishments.
Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic
records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded
as ONE PDF document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course
analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an
accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
IMPORTANT
NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents
for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an
incomplete status will not receive consideration. You may check the status of your application online.
If you need assistance you may
call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at [email protected].
Due to the large volume of calls received on closing dates, we highly recommend
that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself
sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard
time).
JEANNE CLERY ACT COMPLIANT
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police
Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx. These publications include Clery crime statistics for the
previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety
and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus.
Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.
EL
CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
The El Camino Community College District is committed to providing an educational and
employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national
origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual
orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or
retaliation; or on any other basis as required by state and federal law.
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