Eastern New Mexico University Hiring for Administrative Assistant-Physical Plant at Roswell, NM  Full Time

POSITION SUMMARY
Under general supervision; perform a variety of office clerical functions for the department(s) on a regular basis. This position reports to the Director, Physical Plant.

CHARACTERISTIC, DUTIES and RESPONSIBILITIES:

• Collect and enter data information into WebTMA System daily.
• Generate and close out work orders and daily time sheets.
• Enter Equipment Data form and requisitions/purchases.
• Maintain maintenance inventory and monthly preventative maintenance (PM) work orders.
• Generate and pull reports as requested.
• File and maintain the Key Authorization forms and enter data on an Excel spreadsheet.
• Inventory the Technician’s tools and uniforms.
• Responsible for monthly Motor Pool log, Vehicle Inventory, bulk gas/diesel log, and reconciling monthly fuel card (WEX) invoices.
• Filing, boxing away old files, sorting and retrieving mail, and maintaining office supplies.
• Run time clock reports and input time into Banner.
• Cover necessary functions of Facilities Coordinator position in lieu of absence.
• Perform other duties as deemed necessary or assigned.

MINIMUM REQUIREMENTS:

• GED or High School Diploma and one year of related experience.
• The ability to type and utilize the computer; proficient in Windows/Word/Excel; and must be able to compose letters and memos.
• Excellent oral and written communication.
• Excellent office organization skills and the ability to perform multiple daily tasks.
• The ability to handle emergencies over the phone and relay information to the proper technicians for action.
• Exercise basic human relations skills in establishing and maintaining effective working relations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to sit; use of hands and fingers, able to handle, feel and reach with hands and arms, stand and walk and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close and distance vision, depth perception and ability to focus visually.

Electronic Application Instructions: Electronic applications should be submitted through the “Apply” link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume / Curriculum vitae
Transcripts Official or Unofficial. (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-Roswell is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University-Roswell is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University’s non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 624-7411. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click New Mexico is an open records state, therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to . For any other inquires please contact Human Resources at (575) 624-7412 or e-mail [email protected]

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS