Job Title | Admin Support Specialist – Journey |
---|---|
Position Number | 901008 |
Vacancy Open to | All Candidates |
Time-Limited | No |
Department Homepage | https://financialservices.ecu.edu/accounts-payable-2/ |
Advertising Department | ACCOUNTS PAYABLE |
Division | Administration & Finance |
Classification Title | 10422 Admin Support Specialist |
Competency Level | 2 – Journey |
Working Title | Admin Support Specialist – Journey |
Number of Vacancies | 1 |
Full Time Equivalent (FTE) | 1.0 |
Full Time or Part Time | Full Time |
Recruitment Range | $31,200 – $44,549 |
Anticipated Hiring Range | $36,000 – $38,000 |
Salary Grade Equivalency | GN06 |
Work Schedule | M-F |
Work Hours | 8am – 5pm |
Position Location (City) | Greenville |
Job Category | Staff – Office/Clerical |
Organizational Unit Overview |
The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, Human Resources, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources. |
Job Duties |
This position reports directly to the Director of Accounts Payable. The Administrative Support Specialist will be cross-trained in Accounts Payable, Travel & ProCard processes, and will support all areas as deemed necessary. Accounts Payable: This position utilizes Banner (Enterprise Resource Planning system), PORT (Purchase Order system), Greenphire (research participant payment system), and Xtender (record retention system) systems to process accounts payable payment transactions. Job duties include processing direct payments, purchase order payments, standing order payments, e-invoices, contractual service payment requests, and honorariums. The position is also responsible for identifying potential foreign national tax liabilities and analyzing potential state tax withholding liabilities, as well as computing discounts and collaborating with vendors and departments to resolve issues with invoices. Additionally, the position works with ECU’s Department of Materials Management on purchase order issues and retrieving information from PORT, as well as with various departmental research coordinators on setting up profiles within Greenphire. This position applies knowledge of various Federal, State, and University regulations to complete job responsibilities. The position works cooperatively and interactively with University staff in Accounting Services, Budget and Athletics Fiscal Affairs, the Office of Research Administration, Systems Coordination, ITCS, Health Sciences, and the various customers of the University’s divisions and foundations. |
Minimum Education/Experience |
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. |
License or Certification required by statute or regulation |
None |
Preferred Experience, Skills, Training/Education |
Experience with an advanced ERP system is preferred, as well as experience with complex travel/expense reimbursement programs, procurement systems, and/or document retention databases. Proficiency in Microsoft Word, Excel, and/or PowerPoint is also considered a plus. Effective communication skills (verbal and written) and timely and courteous customer service is highly preferred. |
License or Certification required by the Department |
None |
Special Instructions to Applicant |
|
Job Open Date | 11/30/2023 |
Job Close Date – Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. | 12/04/2023 |
Open Until Filled | No |
Quick Link for Direct Access to Posting | |
Alternate option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
AA/EOE |
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or . |
Eligibility for Employment |
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. |
Office of Human Resources Contact Information |
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. |
East Carolina University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).
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