Dorsey & Whitney LLP Hiring for Accounts Payable Specialist at Minneapolis, MN  Full Time

We are seeking an Accounts Payable Specialist in our Finance department for our Minneapolis office. In this role, you will focus on vendor and payee record maintenance and assist with the reconciliation of credit card and deposit accounts. Are you detail oriented and enjoy working with numbers? Do you work well with scheduled daily tasks and are good at following policies and procedures? If so, we strongly encourage you to apply for this position. This is a hybrid position with at least 1 day per week working in the office.

Additional Responsibilities Include:

– Perform data entry of new vendors and payees in the financial systems software. Request W9s when needed.
– Maintain existing vendors and payees by updating address information. Reach out to vendors directly to confirm ACH bank information and update as needed. Contact vendors paid via physical check and request ACH instructions.
– Add vendor and payee records for newly hired attorneys. Inactivate payee as employees are termed.
– Reconcile firm credit cards on a monthly basis. Clear all reconciling items and make sure all vouchers are entered so the credit card statement can be paid.
– Reconcile firm deposit accounts on a monthly basis. Clear all reconciling items and make sure all vouchers are entered. Replenish the deposit account as needed.
– Process vendor invoices on the firm’s automated Accounts Payable system. Ensure that the supporting backup complies with all internal control requirements and necessary tax requirements. Verify that payments are allocated to the proper expense or client accounts.
– Responsible for responding to firm and vendor inquiries, generally received in the AP inbox, on a timely basis. Maintain quality customer service in handling these inquiries.
– Participate in clean-up and research of invoice documentation via Postmark.
– Assist in the annual 1099 process as requested.
– May be requested to perform other duties not listed above.

What we’re looking for:

– High school diploma or G.E.D. equivalent
– At least 2 years of experience in an automated Accounts Payable environment or related environment.
– Ability to work well under pressure and meet constant deadlines.
– Ability to communicate well with all levels of administrative and legal staff.
– Excellent math aptitude.
– Proficient use of 10-key.
– Typing skills of 40 wpm.

Preferred:

– Previous experience with personal computers (Windows) and related software packages, including Excel and Microsoft Word.
– Experience in a law firm or other professional service firm.

About Dorsey:

Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

– Mansfield Certification Plus (Diversity Lab)
– Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
– 100% rating on the Corporate Equality Index (Human Rights Campaign)
– Gold Standard Certification (Women in Law Empowerment Forum)
– Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:
Minneapolis, MN