Datamatics Global Services Inc Hiring for Project/Program Manager I Job at Salem, OR Full Time

Job Title: Project/Program Manager I

Location: Salem, OR – 97302

Duration: 10 Months (possible extension)

Description:

· This position supports the Project Director and Project Manager for HECC’s Modernization Project which is a mission critical technology project within HECC.

· The position will support project management, project planning, and project coordination for the Modernization Project.

Skills:

· Communication skills both verbal and written, team work.

· Integration planning and strategy, project management.

Project Management Coordination:

· Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log as identified during project meetings or by Project Leadership.

· Collect Issues/Risks from other partners (such as oversight groups, iQMS, and Software Integrator vendors) and prepare materials for collaborative review meetings.

· Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates – including tracking, storage and disposition of deliverables, perform routine SharePoint repository maintenance and clean-up.

· Assist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments.

· Ensure that project records and artifacts are organized and prepared for project completion and close-out.

· Assist Project Leadership in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool.

· Assist Project Leadership in project budget planning (cost projections for staffing, deliverables), monitoring and accounting (such as tracking and reconciliation of invoices).

· Assist in coordination and collection of baseline and final Project Success Metrics using identified measurement guidelines.

· Create and maintain planning documentation and progress updates for areas of assigned responsibilities.

· Coordinate project activities, workshops and meetings with internal and external business partners.

· Assist project leadership in updating and maintaining the integrated project schedule and timelines to support with project performance reporting.

· Compile (or assist project leadership in the compilation of) regular status reporting for executive leadership and governance bodies.

Project Team Support:

· Support the Project Team by maintaining core documentation (RAID Log, Meeting Matrix, Stakeholder Register, Operating Agreements).

· Regularly review upcoming project meetings to ensure appropriate attendees are included and prepared for meetings.

· Coordinate with planned facilitators to ensure coverage of meeting notes – volunteering as needed.

· Ensure coverage for scheduling/rescheduling of appointments and project resources (rooms, projectors).

· Support the project team in coordinating deliverable reviews, feedback collection, compilation and disposition.

· Assist the Project Team by creating and/or updating planning documentation to achieve desired outcomes in Project Activities or Tasks.

· Capture initial documentation/notes from team and stakeholder requests onto Change Request form.

Project Administrative Support:

· Prepare meeting packets as necessary, coordinating with the Project Team and Project Leadership for agenda topics and supporting materials.

· Capture real-time meeting notes while screen sharing to ensure accuracy – performing follow-up on action items as needed to support efficiency of future meetings.

· Assist Project Leadership in compilation of position/recruitment materials, including position descriptions, recruitment postings and interview preparations.

· Facilitate the onboarding process for new contractors/team members (System access requests, HR paperwork, badges).

· Monitor the Project Mailbox and create/maintain guidelines for shared collaboration and usage.

· Create and implement administrative project processes, procedures and guidelines – making recommendations for existing processes to improve efficiency.

· Assist Project Leadership by providing support for monitoring/maintaining calendars and advising of commitments.

Job Types: Full-time, Contract, Temporary

Salary: Up to $50.00 per hour

Experience level:

• 5 years

Schedule:

• 5×8
• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Salem, OR 97302: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor’s (Preferred)

Work Location: One location