Dana-Farber Cancer Institute Hiring for HR Executive Support Specialist – People Operations Team at Boston, MA  Full Time

Dana-Farber Cancer Institute’s (DFCI) Human Resources Department works to deliver valued programs and services that attract, engage, develop, reward, and retain high-performing individuals, and to create an environment in which everyone can thrive. The Human Resources Department comprises teams in HR Strategic Initiatives; Inclusion, Diversity, & Equity (IDE); People Operations; and Talent Management & HR Services-each led by vice president. Reporting to the Managing Director of the HR Administration team, the HR Executive Support Specialist – People Operations Team will have a dotted line reporting relationship to the VP of People Operations, providing a variety of administrative functions in support of the vice president and their teams. The HR Executive Support Specialist – People Operations Team will play an impactful role as part of the small, cohesive HR Administration team, collaborating with colleagues to provide shared administrative services and ensure seamless operational workflow across the Department.

This is an ideal opportunity for an experienced administrative professional seeking to grow their skills in and understanding of the Human Resources function within a dynamic, fast-paced hospital environment.

This position’s work location is hybrid.The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).

Executive support

• Provide dedicated calendaring support for the VP of People Operations, triage and prioritize requests at their direction, schedule large and small meetings on their behalf, and ensure schedule flow and best use of their time per their preference
• Ensure the vice president’s preparedness for meetings by collaborating with internal stakeholders to obtain agendas and compile briefing materials
• Perform Pcard reconciliations on behalf of the vice president and preparing expense reports as needed
• Coordinate executive travel arrangements

People Operations Team and project coordination

• Provide scheduling support to the People Operations functional team Directors (direct reports of the VP), including managing the meeting logistics of cross-functional teams and projects (e.g., scheduling, booking conference/meeting rooms, participant communications, AV/IS/Zoom services, catering, ensuring meetings materials and agenda are provided in advance)
• Coordinate the onboarding and offboarding logistics (e.g., space, equipment, supplies) of People Operations team members, and serve (along with the hiring manager) as a first point-of-contact resource to new hires
• Support team recruiting and hiring by liaising with the Talent Acquisition team to coordinate candidate interviews
• Provide administrative support to special projects within the team portfolio at the direction of the vice president
• Support the booking of team members travel as needed
• Manage supplies/inventory based on team need

General department administration and support

• Ensure the team’s awareness of and adherence to practices and policies to promote consistency and seamless operational workflow across the Department
• Process requests for vendor payments and create invoices on behalf of the teams supported
• Provide administrative support to department-wide events and initiatives (e.g., annual winter celebration, annual professional development conference)
• Provide calendaring coverage for other HR Administration staff during absences
• Provide occasional, on-site reception desk coverage
• Other general office management duties (e.g., filing, data entry, list management) as required

• Bachelor’s degree or equivalent experience or training required. College level course work highly desirable.
• 2-3 years’ experience in an office setting required, preferably supporting a senior executive or professional group.
• Experience working in an academic medical/scientific research setting or comparable technology-oriented business environment is highly preferred.
• Excellent English language reading, writing, and speaking skills required.
• Demonstrated ability to draft reports, correspondence and other administrative documents as needed.
• Demonstrated ability to organize meetings and carry out complex scheduling required.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.