CTI, Inc Hiring for Accounts Payable Specialist (Northwest Tucson, Marana) Job at Marana, AZ Full Time

JOB SUMMARY

The accounts payable specialist is responsible for the accurate payment of goods and services purchased by the organization. This role also serves as an internal auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews all invoices for appropriate documentation
• Routes/tracks invoices for appropriate approval
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
• Code invoices
• Processes invoices to accounting system after receiving supervisor approval
• Answers all vendor inquiries
• Reconciles vendor statements
• Maintains all accounts payable reports, spreadsheets, and accounts payable files
• Performs filing, copying, and scanning
• Processing of permits and licensing for equipment
• Opens mail daily
• Fills in at reception desk
• Assists other departments as time and workload allows

QUALIFICATIONS

To perform this position, an individual must be able to perform each of the essential functions satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required.

ABILITIES

• 40 wpm typing; 10-key by touch; regular use of Microsoft Word and Excel
• Excellent verbal and written communication skills
• Proficient in accounting or related software
• Working experience with computers and Microsoft Office, including intermediate proficiency in Excel, Word, and Outlook
• Thorough understanding of accounts payable functions
• Excellent organizational skills and attention to detail
• Strong initiative and solid judgment abilities/skills
• Work effectively with other employees
• Work overtime, as needed
• Apply common sense to problems
• Work under minimal supervision

EDUCATION AND EXPERIENCE

• High School Diploma or GED preferred; a minimum of one-year related experience and/or training; or a combination of experience and education.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this position, an employee is regularly required to sit, stand, and walk. Employee is regularly required to use hands and arms, see, speak, and hear. Prolonged periods of sitting at a desk, working on a computer, typing, and speaking with employees and vendors.

WORK ENVIRONMENT

The noise level in the work environment is usually low.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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