College Possible Looking for Accounting Coordinator- St. Paul, MN at St. Paul, MN  Full Time

About College Possible

As one of the largest and most successful college access and success organizations in the country, since 2000 College Possible has empowered more than 85,700 students on their path to earning a college degree. Its pioneering model matches eligible students with a near-peer coach and an evidence-based curriculum designed to help them overcome the most common barriers to getting into college and completing their degree – all at no cost to students or their families. Compared with their peers from similar backgrounds, College Possible students are 30% more likely to enroll in college the year after high school graduation, and three times more likely to earn a bachelor’s degree.

College Possible is a proud AmeriCorps program. AmeriCorps is a federal agency that brings people together to tackle the country’s most pressing challenges through national service. Our AmeriCorps members commit to a year of service as College Possible coaches in communities throughout the country. Many represent the identities of the students they serve, and each brings a commitment to social justice and closing the college equity divide.

Our near-peer coaching model has earned national recognition: the inaugural Evergreen National Education Award recognized our leadership in increasing access to and success in college for students from low-income backgrounds. It also earns top-of-field results: a Harvard study found that the program more than doubles a student’s chance of enrolling in a four-year college, and our students are four times more likely to become college graduates than their low-income peers. College Possible has an annual operating budget of ~$33.5 million, more than 190 full-time employees and more than 245 AmeriCorps and VISTA service members. During the 2021-2022 school year, we reached an estimated 25,700 students nationwide.

Headquartered in Saint Paul, MN, College Possible operates regional sites in Austin, TX; Chicago, IL; Milwaukee, WI; Omaha, NE; Philadelphia, PA; Portland, OR; Saint Paul, MN; and Seattle, WA; as well as Catalyze partnerships in California, Iowa, Minnesota, New York, Ohio, Tennessee and Texas.

Diversity, Equity and Inclusion

College Possible is committed to diversity, equity and inclusion, and seeks to build a diverse workforce to create impact in partnership with the communities we serve. We welcome a diverse pool of qualified applicants. For each of its positions, College Possible is mindful about what best serves our students, and seeks to hire staff with relevant experience, skills and aptitude, and a commitment to the power of education.

Equal Opportunity Employer

College Possible is an Equal Opportunity Employer. Applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance. Individuals with disabilities are encouraged to apply. We provide reasonable accommodation for qualified individuals and conduct all possible activities in fully accessible settings. Alternative application formats are available upon request by contacting [email protected].

Your Role as Accounting Coordinator

The Accounting Coordinator will have the responsibility for supporting the financial monthly closing process. This role is responsible for accurately coding invoices, ensuring proper approval and entering them into the accounts payable system for timely payment. This role will also oversee all aspects of the employee reimbursement process. In addition to these key responsibilities, this role will perform the payroll import process and record all banking activity to the general ledger. This role will assume project management responsibilities as we continue to implement new systems and processes to improve efficiency. The role will assist in managing annual audits and fulfill other accounting requirements, as needed.

Accounts Payable: Manage all Accounts Payable functions. Maintain current and accurate vendor records and process weekly expense transactions including invoices, reimbursable employee expenses and company credit card charges. Perform weekly check runs and process electronic payments through online banking portal.

General Accounting: Create and enter general ledger journal entries for month-end close. Ensure proper documentation and retention of accounting records as required by all applicable laws. Establish and document accounting procedures for the organization that provide for business continuation. Protects organization’s value by keeping information confidential. Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.

Account Reconciliations: Perform account reconciliations as necessary to verify and validate entries into the accounting system. Perform monthly entry of all banking activity and support Senior Director of Finance with the completion of monthly bank account reconciliations. Review and assist with the preparation of account reconciliations prepared by other finance team members. Provide guidance on account reconciliation preparation, as needed.

Monthly Financial Statements and Year End Close-Out: Prepare journal entries as needed so that revenue and expenses are properly allocated to program and support functions. Update and retain all supporting documents and subsidiary records.

Budget Preparation: Prepare site expense budgets in close collaboration with site personnel and other members of the finance team. Assist other members of the finance team with budget for prepaid expenses and depreciation for all College Possible sites.

Audit Engagements: Work with the Senior Director of Finance and Finance Manager in planning and preparation for any and all audits, College Possible is subject to a Federal organization-wide audit annually (Office of Management and Budget A-133). Provide guidance during the audit as needed and assist with management responses as required.

Ethical Practices: Complies with all federal, state, and local fiduciary requirements. Adheres to College Possible’s standard operating procedures and ethical guidelines.

Cross Functional Teamwork: Collaborates with the other departments to support overall department goals and objectives, as it relates to the Finance Department. Assist in development and implementation of new procedures and features to enhance the workflow of the department. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Training: Provide training to new and existing staff as needed for expense reimbursement and accounts payable functions.

Other duties as assigned.

What You Bring

Education/Certifications/Licenses:

• Bachelor’s degree in Finance, Accounting or related field preferred;

Related Work Experience:

• A minimum of three years of work experience in an office environment;
• Experience in the field of non-profit accounting or fundraising preferred.

Computer/Software Skills:

• Strong computer skills, including demonstrated proficiency in Microsoft Office suite (Excel/Word/Outlook/PowerPoint) and accounting software;
• Experience with accounting applications such as Sage Intacct, QuickBooks, or similar software required.

Other Skills, Abilities and Requirements:

• Demonstrated ability to get work done through others;
• Strong attention to detail and eagerness to create orderly systems and processes;
• Excellent written and verbal communication skills and strong interpersonal skills;
• Self-starter with the ability to take initiative and prioritize multiple projects and deadlines simultaneously in a fast-paced environment;
• Problem solver; flexible and adapts easily to change;
• Demonstrates respect, honesty, integrity, and fairness to all;
• Strives to be “solution-focused” rather than “problem-focused” and presents recommendations that best meet the needs of the organization and stakeholders

Physical Requirements:

• Ability to lift up to 15 pounds when needed.
• Office environment with limited travel to service sites
• Ability to stand and/or sit for a minimum of 7 hours a day.
• Valid driver’s license and insured vehicle required.

What We Offer

In addition to joining a committed, diverse, values-based organization, we offer:

• An opportunity for you to have a tremendous impact both internally and in the broader country.
• A competitive salary.
• Excellent benefits including complete health, dental, life, short-term and long-term insurance.
• 401(k) retirement plan.
• Encouraged sustainability through an unlimited paid time off program.
• Personalized professional development and growth opportunities.

To Join Our Growing College Possible Team

Please apply at: Include a resume and cover letter.