College of the Siskiyous Looking for Office Assistant II, A & R Full Time

College of the Siskiyous

OFFICE ASSISTANT II, ADMISSIONS & RECORDS

FIRST
REVIEW FEBRUARY 9, 2024 – OPEN UNTIL FILLED

$16.70 – $19.94 HOURLY

$2,888.92 – $3,449.50
MONTHLY

$34,667.00 – $41,394.00 ANNUALLY

12 MONTHS / 40 HOURS PER WEEK POSITION, MONDAY –
FRIDAY

PRIMARY WORK LOCATION: WEED CAMPUS

Complete job description and application available
online at: http://50.73.55.13/counter.php?id=275554

Under the direction of the Director of Admissions and Records,
perform a variety of receptionist, clerical, and record-keeping duties in support of the Admissions & Records office. These include but
are not limited to: answer phones and assist students, parents, staff and visitors, and schedule students for Zoom appointments. NSC
enrollment uploads, processing in-coming transcripts.

Key Duties & Responsibilities

Serve as
receptionist, answering telephone calls and directing calls to appropriate personnel, take and relay messages, create appointments as
appropriate. Receive, greet and direct visitors, respond to inquiries and provide information to personnel, students, parents and the
general public related to office, department or program activities, policies and procedures, and general campus information.

Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

Perform clerical duties in
support of an assigned office including word processing, filing, copy and distributing materials, organize and coordinate office activities
and communications. Monitor inventory levels of office supplies, order, receive and maintain inventory of office supplies. Process purchase
orders, payment vouchers and invoices as assigned? maintain auditable records. Create or prepare letters, lists, memoranda, bulletins,
reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed
assignments. Receive, sort and distribute mail; prepare and distribute informational materials.

Operate a variety of office equipment
including a calculator, copier/scanner/fax machine, telephone, computer and assigned software. Schedule and arrange appointments,
conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.

Train and provide work direction to
student assistants.

Prepare and process confidential information according to FERPA laws. Compile information and prepare and
maintain records and reports related to assigned programs and activities; review and verify accuracy and completeness of documents;
establish and maintain filing systems; verify and process forms and applications as needed. Input data; maintain automated records; generate
computerized lists and reports as requested; review input and output data for accuracy. Assist with department planning and program
review.

Minimum Qualifications

Any combination equivalent to:

Graduation from high
school or GED AND

Two years’ general clerical experience.

DESIRED QUALIFICATIONS:

Associates
Degree

Other Details

KNOWLEDGE AND SKILLS

• Communication skills including
verbal and written.

• Needs and sensitivities of special and disadvantaged student populations.

• General campus
programs and functions.

• Office administration, practices, procedures and equipment.

• Applicable Education laws,
codes, regulations, policies and procedures including FERPA.

• Budgeting practices, codes and procedures.

•
Record-keeping and report preparation techniques.

• Operation of a computer and assigned software.

WORKING
CONDITIONS

The conditions herein are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job
functions.

Environment

Professional Office environment

Constant interruptions

This role
routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets

Physical
Demands

Dexterity of hands and fingers to operate a computer keyboard

Hearing and speaking to exchange
information

Sitting or standing for extended periods of time

Seeing to read a variety of materials

Bending at the
waist, kneeling or crouching to file materials

Ability to occasionally lift office products and supplies, up to 25 pounds