Log In

Don't have an account? Sign up now

Lost Password?

Sign Up

Education Training

College of DuPage Hiring for Administrative Assistant V (FT), Learning Commons, CFRNLC at Glen Ellyn Full Time

Job Details

Administrative Assistant V (FT), Learning Commons, CFRN13867LC

Administrative Assistant V (FT), Learning Commons, CFRN13867LC
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Provide program support for the Manager, Learning Support Services, and provide administrative support for a variety of programs, services, committees, and projects. Perform high-level, confidential, and complex administrative work requiring a thorough knowledge of college policies, procedures and operations. Required to work with a high degree of autonomy.

  • Collaborate with managers in Learning Commons and Testing Services with operations and service delivery; identify needs and offer solutions for the improvement of services or procedures.
  • Compose correspondence and create agendas, written reports, spreadsheets, meeting minutes, formal documents, and perform College processes electronically using a variety of computer software tools such as Microsoft Word, PowerPoint, Excel, Outlook, Peak Management, ESM Management and Purchases, JDXpert, Colleague, ASTRA Room Scheduling, Employee Portal, TracCloud, Visio and Survey software.
  • Facilitate office communications including confidential personnel and student issues as directed by supervisor.
  • Assist in the development, electronic input, and monitoring of budgets under the administrative oversight of the manager.
  • Monitor expenditures and create bi-weekly variance report for all LC and TS departments.
  • Collect and sort data for statistical reports; track totals, testing, and academic services trends. Create statistical reports including charts and graphs. Summarize information for the development of statistical analyses, special project reports, grant reports, and other reports and questionnaires required for institutional compliance with the Illinois Community College Board and others.
  • Maintain Learning Support Services organizational charts.
  • Assist in creation and presentation of tutorials, training documents, educational resources, promotional literature, and website copy.
  • Assist in the maintenance of manager’s calendar by scheduling appointments and maintaining distribution lists.
  • Assist in making travel arrangements as needed, including processing registrations and expenses, booking flights, attaining hotel and ground transportation reservations, and preparing itineraries and meeting materials/packets through the College’s travel software.
  • Monitor, edit, and create website updates for all Learning Commons locations and Testing Services. Monitor, edit, and input website updates for all Learning Commons locations and Testing Services. Serve as liaison between Marketing/Web design team and the Learning Support Services departments.
  • Process forms for manager(s) including Human Resource forms, pre-travel, reimbursable expenses, and leave reports.
  • Assist in development and implementation of LC and TS college-wide promotional events.
  • Special projects and other duties as assigned.

    • Qualifications:

    • Education
      • High School diploma required.
      • Associate’s degree with excellent knowledge of Microsoft Office programs preferred.
      • College level office technology courses or certification preferred.
    • Experience
      • Two (2) to three (3) years of administrative support experience required.
      • Two years of office technology experience including Microsoft Office systems required.
      • Two or more years of administrative office experience in a college or university preferred.
      • Customer service, office experience, and the ability to work autonomously with little or no supervision on multiple projects required.
      • Self-motivated and goal-oriented disposition required.
      • Ability to prioritize, implement, and follow through with multiple tasks required.
      • Attention to detail and accuracy required.
      • Knowledge of college-wide software programs preferred.
      • Prior work experience in the field of education with experience in learning or tutorial assistance preferred.
      • Excellent knowledge of Microsoft Office programs required.

    Working Conditions:

  • Computer, copier, fax, calculator, multi-line telephone and MS Office.
  • Significant amount of work on the computer.
  • Ability to lift boxes up to 20 lbs.
  • Willingness and ability to learn new technology.
  • This position requires a background check and drug screen.

    • Hybrid Remote Eligible: No

    Hiring Range:
    Classified 10 Hourly/20.00 – 22.00

    Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

    College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

    College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans’ status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

    To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/1589?c=cod

    blank
    Copyright ©2022 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency
    jeid-b23c12a6e6f01948a8d368e221b0eae3

    Job Overview

    • Date Posted:
    • Location:
    • Job Title: College of DuPage Hiring for Administrative Assistant V (FT), Learning Commons, CFRNLC at Glen Ellyn
    Apply for job

    Apply For This Job

    • Send Application
    • Apply with Resume
    Upload your CV/resume or any other relevant file. Max. file size: 512 MB.

    You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.