City of Corvallis Looking for Department Accounting Analyst at Corvallis, OR  Full Time

Performs Accounts Payable functions for the department. Ensures proper account coding and that all City and State financial requirements are met, including making documentation changes to ensure compliance. Identifies and resolves purchasing issues with staff and vendors. Coordinates and monitors payments on department contracts.

Maintains the department petty cash system, verifying receipts, tracking boot reimbursements, and other reconciliations such as travel training expense reimbursements.

Processes and reconciles cash receipts for preparation of daily deposits.

Researches, develops, and prepares monthly and quarterly financial operating reports for the department. Reviews reports developed by other divisions. Develops special reports as required.

Identifies and analyzes problems/issues and interacts with supervisors, managers and the department director regarding expenditure and revenue trends. Recommends changes to avoid future problems.

Monitors department and/or division budget throughout the year. Identifies developing problem areas and recommends solutions to supervisors, managers, or department director. Analyzes budget trends. Maintains budget and budget adjustment records.

Prepares, processes, and tracks adjustment journal entries, purchase orders, contracts after execution and check requisitions. Prepares and processes budget adjustments. Assists with the annual budget process for items such as reports for annual fuel, vehicle repair costs and special project carryover balancing.

Maintains and tracks the department’s procurement card program, including being the proxy for approximately 80 credit cards, provides training to new employees on receipts and provides daily, weekly and monthly reconciliations.

Assists walk-in customers, answers phones, screens calls, routes calls, and takes messages. Performs various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests and, issuing parking permits, bulk water keys and temporary hydrant meters. Forwards to appropriate staff or responds to emails in the Public Works email account.

Develops or revises policies and procedures and recommends changes to improve performance.

Maintains departmental records such as the Safety Committee accident log and purchase orders.

Performs a variety of non-routine administrative duties such as the review of fleet work orders to corresponding invoices to ensure correct mark up.

Provides support for contract administration, tracks renewal dates, acts as liaison to contractors, receives and compiles bid information, prepares contracts following City contract specifications and City purchasing procedures.

Serves on internal committees when required.

Assists the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event.

Assists other administrative staff and performs other related duties, including those of any classification below Department Accounting Analyst from brief instructions or through self initiative, such as payroll edit verification or completing the monthly on-call schedule.

Conforms with all safety rules and practices, and performs work in a safe manner. Maintains job-site safety for co-workers and minimizes hazardous conditions. Attends required trainings.

Delivers excellent customer service to diverse audiences. Responds to routine customer service requests, questions, and complaints. Maintains a positive customer service demeanor and delivers service in a respectful and patient manner.

Performs as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintains effective work relationships.

Complies with all Administrative Policies. Performs work in accordance with Council Policies and Municipal Code sections applicable to the position.

Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.