Chapman University Hiring for Operations Coordinator – Data at Orange, CA Full Time

Operations Coordinator – Data

Position Type:

Regular

Job Number:

SA8502122

Full or Part Time:

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification:

Non-Exempt

Anticipated Pay Range:

$23.00 -25.00

Pay Range Information:

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary:

The Operations Specialist is responsible for creating and maintaining new and existing prospective applicant student records in the admission system which includes identifying and resolving duplicate records. In addition, this position maintains and updates the secondary school organization databases, and assists with updates to school counselor contacts to support the recruitment efforts of the counseling team.

Responsibilities:

The Operations Specialist is:

• Responsible for inputting and maintaining applicant records in the admission system
• Preparing prospect lists for batch data upload
• Manual data entry of prospect leads
• Auditing the database for accuracy of records
• Performs record consolidation and resolves duplicate records
• Creates and maintains the Secondary School organization databases in both the admission and campus systems and assists with updates to the organization contacts.
• Assist with training student staff team; provide backup supervision

Required Qualifications:

• A minimum of 3-5 years experience in accurately processing, auditing, and reconciling a large volume of records into a computer system or database
• Ability to create and consistently follow written documentation in a clear and concise manner
• Proven ability to perform accurate and efficient entry of data into administrative software
• High command of accuracy for data entry
• Ability to prioritize competing deadlines when faced with interruptions and distractions
• Strong interpersonal communication skills with ability to interact with diverse groups and individuals at all organizational levels, both internal and external of the University
• Demonstrated ability to use tact and diplomacy and maintain a high level of confidentiality
• Ability to use standard office equipment
• Technical skills to learn and use enterprise systems related to this position
• Analytical skills to identify system issues or errors and assist with troubleshooting
• Demonstrated ability to explain system procedures and provide training

Desired Qualifications:

• Working knowledge of Technolutions Slate Admission software and/or experience in PeopleSoft Campus Solutions or other SIS
• 3-5 years of higher education experience
• Proven ability to perform accurate and efficient entry of data into administrative software
• High command of accuracy for data entry

Special Instructions to Applicants:

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.