CertaPro Painters of Northwest Indiana Hiring for Office Coordinator Job at Crown Point, IN Full Time

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview:

• Provide support to the following functions: Marketing, Sales, Service, Financial, Administrative, Human Resource and Business Development.

Ideal Candidate:

• Candidates seeking a great work culture with a company and brand with award winning experience
• Candidates seeking to work with an industry leader in the marketplace that is and will continue to grow and increase market share, territory and customers to serve and satisfy
• Candidates that appreciate being recognized, enjoys celebrating the wins, and is valued for meeting and exceeding goals and achievements

Responsibilities:

• Answer phones and provide excellent customer service
• Responsibility to manage the office and the facilities to expectations
• Schedule estimate appointments for Sales Associates
• Simple data entry into QuickBooks and basic daily tasks related to QB maintenance
• Invoice customers as required
• Take payments from customers as required
• Gather, sort and maintain tracking mechanism to pay all bills and records related to such
• Maintain all accounts payable, subcontractor and vendor folders
• Manage all human resources related paperwork along with employee files
• Enter and submit payroll to payroll provider as required
• Review and prepare regular subcontractor checks as instructed after jobs costed
• Update company CRM software to ensure accuracy
• Process and distribute all incoming and outgoing mail
• Participates in the organization of functions and meetings

Qualifications/Certifications:

• High school diploma or GED
• College degree a plus
• Experienced with social media and digital marketing (preferred)
• Knowledge of Microsoft Office suite of applications
• Experience with QuickBooks (preferred)
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Candidates with at least 3 years of Office Management, Coordinator, Administrative level experience

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.